Administrative Position - Scanning

Administrative Assistant - Long Beach, CA
Pay range is $21 to $24 per hour
We are looking for an Administrative Assistant who enjoys supporting a busy team, staying organized, and keeping daily operations running smoothly. This role is ideal for someone who is detail oriented, proactive, and comfortable managing a steady flow of administrative tasks in a fast paced environment.
Provide general administrative and clerical support including data entry, mailing, scanning, faxing, and copying
Manage calendars and schedule meetings, appointments, and travel for managers
Coordinate inspections with onsite staff including bank, lender, Section 8, city, and health department visits
Prepare and update documents, correspondence, reports, memos, and emails
Track inbound freight and follow up on priority orders
Assist with special projects including vendor outreach, obtaining bids, and creating custom reports
Support resident communication and escalate concerns when needed
Process rental applications and run weekly reports
Assist with rent collection tasks and rental assistance cases
Review ledgers, research discrepancies, and support account accuracy
Assist residents and onsite staff with payment questions and account inquiries
Research and resolve online payment issues
Submit ownership change packets to housing authorities
One to two years of administrative support experience
Strong skills in Microsoft Word, Microsoft Excel, and Google Suite
Experience with standard office equipment
High School Diploma required, Bachelor’s degree preferred
Someone who enjoys supporting a team and keeping operations organized
Someone who values consistency, structure, and excellent service

Pay range is $21 to $24 per hour

• Medical, dental, and vision benefits with dependent coverage options
• Life insurance and disability insurance
• Paid holidays