Supply Chain / Procurement / Buyer / Purchaser

Golden State Water Company is one of the largest investor‑owned water utilities in the United States. We deliver quality, reliable water to more than 1 million people in over 80 communities throughout California. Golden State Water has been in business for more than 90 years because we put customers first.

The Procurement Administrator is responsible for managing procurement related activities that includes Master Services Agreement (MSA) contracts, Category Work contracts, Vendor Onboarding, Vendor Management, and the development of Statement of Work (SOW) in support of companywide plans, construction, and operational projects. The Administrator also executes procurement activities and monitors contract performance in accordance with Sarbanes–Oxley Act (SOX), GSWC Procurement Policy, and GSWC Procurement Procedures and Processes.

The Administrator will collaborate and work closely with various departments on their short‑term and long‑term procurement sourcing needs for Capital Programs, Operation Maintenance programs (General Services Maintenance), non‑construction related programs and utilize the appropriate procurement pathway.

Work closely with internal technical experts to understand all aspects of procurement needs

For work that is competitively bid, properly transition technical requirements and information into standard Statements of Work (SOW) and requisition forms and documents

Draft Request for Bid (RFB) and other bid forms and ensure that all necessary bid request materials are completed in the e‑bid environment

Organize and lead discussions to develop short‑term and long‑term sourcing needs

Promptly update vendor's insurance and license to reduce company’s risk exposure.

Develop and manage performance metrics and reporting

Manages the competitive bidding or solicitation, vendor selection, contract creation, and contract language in adherence to GSWC terms and conditions to mitigate risks

Provides leadership and collaborates with business units in streamlining all aspects of procurement and develops strategic continuous improvement initiatives or recommendations to reduce total cost and increase cost savings.

Leads and facilitates Bid Team meetings comprised of cross‑functional GSWC work teams for competitively bid projects

Reviews Statement of Work (SOW), requisition and technical materials from the Capital Program, including notes, drawings, and other information regarding the project / procurement need; reviews documents to ensure project needs are clearly understood; creates and maintains SOW library to ensure consistency throughout GSWC business units

Manages all bid package materials in an e‑bid environment, including the Request for Bid (RFB) and related materials, and all supporting drawings or other technical or supplemental materials

Provides dedicated customer and contracting support to technical resources to all GSWC business units to facilitate the execution of Operations (General Services Maintenance) Projects

References Capital Program strategic plans and work schedules to preemptively understand forthcoming capital work projects and subsequent procurement needs

Works closely with internal technical personnel to understand the nature of general procurement needs and specific project needs

Contributes to the creation of standardized SOW for routine procurement activities and projects executed under an MSA

Facilitates Bid Team meetings comprised of cross‑functional GSWC work teams for competitively bid projects

Reviews Statement of Work (SOW), requisition and technical materials from the internal representatives/stakeholders, including notes, drawings, and other information regarding the project / procurement need; reviews documents to ensure project needs are clearly understood

Develops, submits and manages bid package materials in an e‑bid environment, including the Request for Bid (RFB) and related materials, and all supporting drawings or other technical or supplemental materials

Works with the Analyst, Procurement Analytics to evaluate Vendor Management information; confirms the potential Contractor list and ensure proper access rights are established in the e‑bid environment to facilitate the bid; conducts additional pre‑bid administrative activities to ensure a streamlined bid process as necessary

Participates in recurring meetings with Contract Administrators regarding the details of new project work; generates new project reports to facilitate knowledge‑sharing

Conducts various administrative activities, including ensuring proper internal contract authorizations, to ensure contract and procurement control

Assists in developing and implementing standardised work flows and processes to promote consistency throughout all internal business units

evaluates current contract status in an e‑bid environment and related systems; facilitates the resolution of any outstanding contract items inhibiting contract closeout

Assures that all activities are executed in a manner consistent with the Procurement Policy Manual, Business Processes, and Company Code of Conduct

Provides administration services as needed to maintain efficient and effective operations within CPSD

Bachelor’s Degree in Engineering, Finance, Business Administration, Business Economics, Supply Chain / Procurement, or related field of study

Professional certification in ISM or APICS or Lean Six Sigma is a plus

A minimum of five (5) years of progressively responsible and direct experience in procurement, supply chain management and contract management‑related activities for capital intensive businesses preferably in the utility industry is desired.

Proficient skills in MS Office (Word, Excel, PowerPoint, Project) and JD Edward software application or other ERP software, e‑bidding software (e.g. Significant attention and orientation to detail, Customer Service / Stakeholder Management.

Focus on the importance of adhering to business process, policies, and protocols in day‑to‑day activities.

Understanding of business process management, supply chain management, and project management.

Proficient skills in MS Office and JD Edward software applications.

Qualities of a Successful Procurement Administrator in this Position

strong personal integrity and ethical practices

May include but not limited to standing, climbing, walking, lifting, bending, pulling and/or pushing, grasping, reaching, stooping and crouching, sitting, typing, walking, reading, writing, color determination, speaking and listening for extended periods of time.

Our Company supports our employees with rich benefit programs and resources to help them thrive today and prepare for tomorrow. Benefit options include medical, dental, and vision plans with the Company currently paying 85% of the monthly premium for employees and their eligible dependents. We also offer paid vacation and sick time and twelve Company paid holidays per year. To help our employees plan for the future, we offer both a 401(k) retirement plan as well as a Defined Contribution Profit Sharing retirement plan. Additional benefits include life, AD&D, and LTD insurance as well as health savings account and flexible spending plans.

The responsibilities of this position will involve access to information that may be considered confidential, private and sensitive. NOTE: Reasonable accommodations will be made to enable individuals with special needs to perform the essential functions.

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