ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Job Description Administrative Assistant - Newport News Terminal
S. and Mexico, but we pride ourselves on maintaining a small company feel.
Our position is for a full-time Administrative Assistant at our Newport News location. The position of Administrative Assistant is an advanced administrative role which performs high level operational roles to support the operational and administrative demands of the facility. This role helps to ensure continued efficiency, improved workflow and better allocation of leadership and operational resources.
This position will interface with employees at the terminal, customers, vendors and employees from other Ergon locations. The position reports to the Terminal/Facility Manager.
Perform routine clerical duties including data entry, telephone, terminal office administration.
Front desk sign-in of visitors to terminal; remote operation of security gate (where applicable).
Maintain customer, supplier and Company confidentiality.
Address employee and customer inquiries, problems, and concerns.
Reconciliation of monthly credit card statements for managers.
Prepare and make arrangements for mail and shipping service for terminal mail and packages.
Prepare and assist with Company sponsored social events, including safety training sessions, holiday socials, etc.
Receive and direct all non-specific telephone calls, mail and visitors.
Provide support to corporate office executives and management employees, as applicable.
Assist the Terminal/Transport Manager with routine office assignments.
Assist Plant Manager with Compliance and Safety Documentation.
Facilitate the ordering and tracking of repair parts.
Coordinate lab testing and reporting for the facility.
Assume responsibility for employee training records, filing and reporting.
Produce daily/monthly inventory reporting.
Assist Plant Manager with maintaining required safety equipment.
Assist Plan Manager with timely response to regulatory and safety communications.
Experience in industrial operation facility.
High school diploma or equivalent, College degree is a plus.
Strong computer skills and Microsoft Office software proficiency; particularly Work and Excel.
Be able to stand and/or walk for long periods of time on concrete floors.
Ability to travel to other terminals, corporate office and training locations as needed.
Able to travel on company business when needed; travel estimate 5-10%.
401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing.
No Walk-ins or Phone Calls will be accepted. Administrative Assistant