Temporary Administrative/Professional Positions

Assistant Manager

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role.

Assist in the daily operation of the management office, following established company procedures and guidelines.

Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner.

Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies.

Maintain and update information in VertiLink (Property Management Software) and other association databases.

Provide general office support, including processing print jobs, scanning, and faxing.

Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings.

Manage maintenance and purchase requests, including processing applications and other property-specific forms.

Code and enter all invoices for the community.

Post all agendas to the proper physical locations and the website.

Undertake special projects as instructed.

Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).

• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Exceptional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.).
• Bilingual proficiency is preferred.
• 2 years of experience in property management is preferred.
• General computer skills required.

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Fully paid medical insurance

• Voluntary dental, vision, life insurance, and short-term disability
• You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Affinity Management Services, LLC