Head of Procurement (Virtual Position)

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Purchasing Manager
Full Time Management Vernon Hills, IL, US

Location: Vernon Hills, IL (Onsite) Required : Fluent in the German Language (Read, Write and Speak)

Responsible for proactively managing the Purchasing team, and overseeing all day‑to‑day Purchasing transactions, US Customs information and reporting. Determines purchasing strategies that are in line with the Global and local business strategies to ensure timely and cost‑efficient supply of all goods, components, materials, etc., requested qualities, either from company sources or third‑party sources.

In conjunction with the purchasing team, the Purchasing Manager will perform daily, weekly and monthly purchasing tasks including but not limited to:

Process for generation of RFPs based upon inquiries from in‑house departments and obtains and processes vendor quotations.

Preparation and issuance of purchase orders based upon approved purchase requisitions received from in‑house departments and based on SAP MRP requisitions.

Establish a process to ensure that proactive actions are taken to address all SAP MRP exception reports.

Ensures that vendor order acknowledgement conforms to RWMIC purchase order, volumes, delivery time and product/service quality. Proactively runs vendor analysis, constantly seeking for optimized vendor portfolio and makes recommendations for new vendors, aligns with internal key stakeholders. Completes vendor site audits as required.

Works closely with the Supply Chain Manager in determining Minimum Order Quantities (MOQ) and contributes to weekly SIOP Meetings.

Conducts preliminary negotiations with different vendors regarding the best possible price, quality requirements, payment terms and delivery.

Works with in‑house departments for comparative vendor sourcing, if feasible.

Responsible for definition, actualization of purchasing processes in alignment with company policies and key stakeholders.

Manages inbound Freight‑Forwarder companies, their performances and compliances with our requirements. Ensures proper alignment with colleagues from GmbH to guarantee smooth operation and transparent communication, especially in cases of urgent needs/deliveries, strives for constant optimization of service and conditions.

Reviews supplier contracts for conformance with company policies and maintains active vendor contract files; Maintains and updates a contract matrix, which allows to have an overview of contract type, contract due dates, list of involved stakeholders with the objective to prepare in a timely manner for upcoming contract renegotiations.

Conducts regular on‑site visits at key vendors together with members from the QA/QC team.

Works closely with materials management and quality departments to quickly resolve any discrepancies in quantity or quality received from vendors.

Prevents and resolves vendor issues, seeks (internal and external) legal support as needed.

Personnel management duties for the Purchasing team including but not limited to hiring, staffing, performance management, training and career development, ensures proper backup options in absence of personnel.

Delivers highest degree of ethics in receiving and passing on vendor “incentives”, following guidelines and policies of Richard Wolf.

SAP Key User for Purchasing related processes. Develops SAP training documents and trains Buyers on SAP Purchasing related topics.

Prepares monthly KPI’s and reports on purchasing activities for the Supply Chain Manager.Responsible for all Purchasing department record‑keeping, including the occasional destruction of records per Company policies.

Develops, implements, and maintains Purchasing targets as well as short and long‑term range budget planning. Develops and implements projects and programs to ensure efficient and accurate functioning of the Purchasing department.

Establishes strong work relationships with Headquarters/GmbH in Germany, striving for continued business optimization, modernization, and continued digitalization.

Aware of and complies with the RWMIC Quality Manual and regulations & requirements as they apply to this job type/position.

Completes all planned Quality & Compliance training within the defined deadlines.

Other duties as assigned by the Supply Chain Manager.

in a related field required.

Minimum of five years managerial experience in Purchasing is required, including experience in development purchasing strategies, as well as the operational part.

Advanced negotiation skills with a proven track record of achieving cost savings, favorable contract terms, and successful risk mitigation.

Proficiency in both verbal and written English & German languages.

Advanced PC skills (MS Office suite of products) required.

Proficiency in SAP required.

We are proud to offer a competitive pay structure along with a well‑rounded benefits package designed to support our employees’ career growth, health, and work‑life balance. 401(k) Retirement Savings Plan with Company Match

Medical, Dental, and Vision Coverage

Company‑Paid Life & Disability Insurance

Flexible Work Options - Telecommuting and Flexible Schedules

Tuition Reimbursement for Continuing Education

Wellness Program and Flexible Spending Accounts (FSAs)

We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or any other legally protected status. J-18808-Ljbffr RICHARD WOLF MEDICAL INSTRUMENTS CORPORATION