NOW HIRING Customer Service & Administrative Positions

The Healthy and Safe Communities Section within ND Health and Human Services in Bismarck, North Dakota is looking for an Administrative Assistant to join their team.
As part of our Administrative Assistant team, you will play an important role in supporting the Healthy and Safe Communities Section while helping advance North Dakota Health and Human Services' mission of leading with light and creating the healthiest state in the nation. Your work will help ensure people receive the information, resources, and support they need while keeping daily operations running smoothly for both the public and your team.
As an Administrative Assistant on our section's team, you will be the first point of contact for individuals calling the Healthy and Safe Communities Section, providing professional, courteous, and timely customer service.
You will gather, prepare, and mail program resources and informational materials to individuals and organizations requesting health-related information. You will maintain inventory of educational materials and program resources, ensuring supplies are organized, stocked, and readily available for distribution.
You will coordinate conference room reservations for meetings and training courses, ensuring rooms are prepared before each event. During meetings and training, you may assist with tasks such as taking attendance, recording notes, distributing materials, and providing general event support. You should be comfortable using Microsoft Outlook to schedule meetings and coordinate calendars for staff as needed.
You will serve as backup support for other administrative assistant team members during planned or unexpected absences. During these times, you may coordinate and prepare travel arrangements for both in-state and out-of-state travel, including completing required travel documentation and ensuring all arrangements comply with agency procedures, prepare and process requisitions for purchases and maintain documentation for procurement card (P-Card) transactions.
You must enjoy learning new processes, adapting to changing priorities, and stepping in to support teammates whenever assistance is needed.
You must be an attentive listener who can quickly understand the needs of callers, visitors, and individuals contacting the office by email. When the answer is not immediately available, you must be resourceful, gather accurate information, and communicate it clearly and professionally through phone, email, and other communication methods.
You must be dependable, maintain confidentiality, and take pride in providing exceptional customer service while supporting a collaborative team environment dedicated to improving the health and wellbeing of North Dakotans.
You must have an associate's degree in office support, business, office education and one (1) year of professional experience performing office support clerical or secretarial work.

A high school diploma and three (3) years of professional experience performing office support clerical or secretarial work.

In addition to the exceptional health insurance and retirement benefits, HHS values continued learning and career enhancement. Therefore, we offer varying continuing education formats, including in-person and online, as well as tuition reimbursement.
ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Their work is supported with more than $6 billion in funding from nearly 400 different federal, state, and special sources.
Total Rewards: The State of North Dakota is committed to providing team memberswith a strong and competitive rewards package that support you, your health and your family.
Application Procedures

Please visit the following website for additional information HHS ND Careers E-Verify

Employing Unit ND HHS - Healthy and Safe Communities Section

TTY Number ND Relay Service View phone number on click.appcast.io (text) or View phone number on click.appcast.io (voice)

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact View email address on click.appcast.io State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.