Virtual Workshop Facilitator

Group Meeting Facilitator - HNRTC | Grandview, WA - GSSC
This service supports Government, Public Sector and Infrastructure Sector clients and ProSidian Team Members work as part of the Engagement Team Cadre to provide HNRTC Facilitator/Administrative Assistant Support services on behalf of The Department of Energy, Richland Operations Office, is in need of general support services to support the Hanford Natural Resource Trustee Council (Council).
The Council consists of representatives (trustees) from two states, three tribes, and three federal agencies working cooperatively on a Natural Resource Damage Assessment of the Hanford Site in Washington State. Support is needed for full Council meetings, in person or via conference call, every two months. Support is also needed for a Senior Council meeting, workshops and special topics meetings (as identified in Meeting Summary Table).
The primary responsibility of The ProSidian Facilitator is to ensure Council meetings employ a fluid, consensus-based decision-making process, with all trustees' concerns considered fully and equitably. The ProSidian Facilitator collaborates with the Council Chair (a position which rotates annually) to plan meetings and to organize meeting agendas.
The ProSidian Facilitator coordinates with the Administrative Assistant to provide all meeting support. The Team's Administrative Assistant also supports the Council with other duties, such as custodian responsibilities for the Council's website which includes document upload and implementing the protocol for the Administrative Record. NOTE: This role shall work remotely during COVID-19 and Travel/Report To Official Duty Station (713 Jadwin Ave, Richland, WA 99352) for in-person meetings.
Group Meeting Facilitator - HNRTC | Grandview, WA - GSSC Candidates shall work to support requirements for FY21-003: The ProSidian Facilitator will perform the following duties:
Coordinate with the Council Chair (or Vice Chair, as appropriate) prepare agendas for meetings (agenda topics are typically identified by the trustees during Council meetings but The ProSidian Facilitator is expected follow-up with trustees finalize meeting agendas and obtain meeting materials);
Develop meeting agendas and ensure all meeting materials received seven work days before meetings are compiled and distributed trustees later than five work days before meetings;
Ensure any additional meeting materials received 48 hours prior the meeting are emailed primary Trustees and uploaded not WebEx, Webinar, GoToMeeting, etc. Work with the Council Chair (or Vice Chair, as appropriate) on a weekly basis develop a schedule of deadlines for The ProSidian Facilitator and trustees meet in preparation for each Council meeting;
Ensure meetings occur in accordance with Council governance documents;
Administer the governance documents and work with trustees to resolve conflicts as necessary, during and outside of meetings;
Suggest meeting and discussion formats to promote consensus decision-making and to help move Trustees towards identifying common interests;
Write and distribute to trustees a draft, brief written summary of key facilitated meeting aspects and outcomes (e.g., attendees, date, time, location, decisions) within five working days of the meeting, and then incorporate suggested edits received by trustees two weeks after the meeting and distribute the final written summary ("Executive Summary") no later than three weeks after the meeting;
governance documents including but not limited to the 2016 Memorandum of Agreement; The Group Meeting Facilitator - HNRTC | Grandview, WA - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.
Bachelor's degree in a related field of study.
Certified Professional Facilitator (preferred).
Knowledge of environmental law, particularly the natural resource damage assessment (NRDA) portion of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and Department of Interior regulations and guidelines pertaining to NRDA (preferred).
Knowledge of applicable treaties including the Treaties of 1855, and the rights and recognition of Tribal trustees as sovereign nations with traditional cultural interests in the landscapes and resources at the Hanford Site (preferred).
Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.
Citizenship Required - You must be a United States Citizen
Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.
May be required to complete a Financial Disclosure Statement
Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.
TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area - Work Remote During COVID-19 and Duty Station: 713 Jadwin Ave, Richland, WA 99352
Leadership ability to guide and lead colleagues on projects and initiatives
Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
Motivation persistent in pursuit of quality and optimal client and company solutions
Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
Organization ability to manage projects and activity, and prioritize tasks
Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors