Legal and Compliance Paralegal

Malman Law is a fast‑paced, growing plaintiffs' law firm focusing on nursing home and personal injury litigation. We are seeking highly motivated medical records specialists to join our nursing home litigation group.

At Malman Law, we pride ourselves on a culture built on trusted teams. Litigation Legal Assistant

The Litigation Legal Assistant provides administrative and procedural support to attorneys and paralegals in the litigation department. This role is responsible for assisting with document preparation, court filings, case tracking, and coordination of legal proceedings. The position requires a strong attention to detail, task ownership, and an understanding of litigation processes to ensure that court deadlines are met, and case files are meticulously maintained.

Prepare, format, and file complaints, motions, subpoenas, and other court documents in compliance with federal, Illinois, and local court rules.

Odyssey e‑filing, CM/ECF) to manage court submissions.

Schedule depositions, hearings, mediations, and other litigation events with opposing counsel, clients, witnesses, and experts.

Document Preparation & Trial Support

Assemble and organize exhibits, deposition binders, and trial materials.

Maintain case chronologies, indexes, and discovery logs to support attorneys and paralegals.

Conduct online research for court records, public documents, and party information as needed.

Coordinate communications regarding scheduling, document needs, and case updates while maintaining a high level of professionalism and confidentiality.

Arrange preparation meetings with clients and witnesses, ensuring they receive all relevant materials and instructions.

Administrative Support

Maintain organized digital files with proper labeling and indexing in SmartAdvocate.

Provide general administrative assistance including docket management and case progress tracking.

Understanding of litigation timelines, procedures, court filing rules, and service requirements.

High attention to detail and accuracy in document preparation and case tracking.

Proficiency in court e‑filing systems and legal technology tools (SmartAdvocate, PDF editing software).

High School Diploma or GED required.

Associate’s Degree, Paralegal Certificate, or equivalent experience preferred.

1‑3 years of legal assistant or litigation support experience preferred (personal injury litigation experience a plus).

This position is in‑office, Monday through Friday, located in Chicago, IL.

Must be able to sit for extended periods and work at a computer.

Position Type: Full‑Time, Non‑Exempt (Hourly)

Comprehensive benefits package including health, dental, vision insurance, 401(k) plan, paid time off.

Dental insurance

Disability insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Retirement plan

Malman Law is an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, veteran status, genetic information, or any other protected characteristic as defined by applicable federal, state, or local laws.

Malman Law is committed to providing reasonable accommodations for individuals with disabilities or sincerely held religious beliefs in accordance with the Americans with Disabilities Act (ADA), the Illinois Human Rights Act, and Chicago’s Municipal Code.