Human Resources Rep - Recruitment

SUMMARY:

The HR Admin will support various important aspects of the HR Department. This individual will be responsible for ensuring smooth and efficient processes to support the Human Resources function including gathering and analyzing data, record keeping, file maintenance, planning corporate events, answering employee questions, and providing support to the HR Manager as needed.

ESSENTIAL FUNCTIONS:

Employee Relations:

Helps employees interpret policies as appropriate and escalates questions as needed and appropriate.

Direct employees to the appropriate HR staff member to help answer questions.

Record keeping:

Enters all new hire information into the payroll software and into the benefits software program.

Processes all terminations within the payroll software and the benefits software program.

Ensures that the information in the payroll software is accurate and up-to-date by following up with managers as necessary.

Creates employee files and ensures they are organized and correct.

Files all documents that should be in employees' files.

Assists with HR audits as necessary.

Reconciliate invoices, as needed, to ensure they are accurate.

Safety:

Completes all first incident reports and forwards to the workers' compensation carrier.

Processes the drug test order and follows up on the drug test results.

Recruiting/Onboarding:

Verifies I-9 documentation for validity and completes the I-9 document.

Prepares the new hire paperwork before the new hire begins and administers the paperwork to the new hire.

Provides a brief orientation for every new hire.

Schedules the new hire orientation for all new hires.

Administrative Office:

Ensures that the appropriate employees have the correct badge access by creating the badge and setting them up I the system.

Assists the Unit Manager with his expense report and any other administrative needs.

Assists with the planning of company events.

Performs other HR project-related duties as assigned. This may include but is not limited to: copying, collating, creating binders or packages, faxing, filing, shredding, scanning, emailing and mailings (regular, special, mass, etc.) as necessary.

Assists the HR Manager with other specific projects or additional responsibilities as needed.

EDUCATION AND EXPERIENCE REQUIREMENTS

6 months to 1 year of experience as an HR Assistant, Executive Assistant or similar office position.

High School Diploma or equivalent required.

Bachelor's Degree preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Basic knowledge of federal and state employment laws.

Proficient in Microsoft Office, especially Excel.

Ability to maintain strict confidentiality of sensitive information.

Exceptional attention to detail.

Ability to complete details with accuracy.

Strong analytical skills.

Great customer service skills.

Collaborates well with a team as well as work independently.

Ability to juggle multiple tasks and adjust to changing schedules and priorities.

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee is frequently required to reach with hands and arms. Specific vision abilities include close vision. Works from a normal office setting; however, may be required to walk out to the manufacturing facility where the temperature may be colder, PPE is required, and the noise level is louder.

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