Temporary Receptionist/Administrative Position - Part time

Office and Administrative Specialist, Intermediate Job Class: Office and Administrative Specialist, Intermediate

Telework Eligible: No

Full/Part Time: Full-Time

Regular/Temporary: Division/Unit: Community Services/Field Services

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $21.12 - $28.01 / hourly; $Bargaining Unit/Union: 206 - Clerical/AFSCME

Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Located in the heart of southern Minnesota along Highway 60, St. James is a vibrant, welcoming city of nearly 5,000 residents that combines small-town charm with a robust, modern economy. James serves as a regional hub located approximately 35 miles southwest of Mankato and New Ulm or 30 miles north of Fairmont, MN.

This position exists provides administrative assistance, clerical services and office management for Field Services District Supervisors, Regional Managers, Central Office Field Services Staff, and Corrections Agents.

Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor, and Corrections Agents staff so that effective communications between agencies and departments can be maintained, data systems are maintained, and correspondence is prepared accurately and submitted in proper formats and on proper forms within adequate time periods.

Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively.

Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame.

Maintain Court Services Tracking System (CSTS) and office files, in addition to other data bases used by Field Services, to ensure integrity and generation of accurate client information.

Perform other office functions as necessary or assigned to assure efficient operation of the office.

Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA).

Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA.

Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling.

English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees.

Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.

Skills in word processing sufficient to draft letters, memos, and reports

Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA.

Experience working in an office/clerical setting.

Experience related to court administration, which includes the review of criminal court documents.

The selected finalist may be required to review and sign a Physical Demands Analysis (PDA) for this position. The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io indicate what assistance is needed.