Temporary Inventory and administrative position

This position provides administrative support to the Division of Children, Youth and Families (CYF). DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. This position is housed under the Child Protective Services (CPS) program. Working under supervision of the AA IV and guidance of the CPS Supervisor, this position provides daily administrative support to CYF service programs. Its job functional areas are general administrative, records management, data entry, word processing/typing, scheduling & coordination, office management, and receptionist/public contact. Organizes and maintains case records, statistical reports and data needed by the units Performs data entry and collection activities, and ensures information is entered into the assigned databases, in a timely manner Assists supervisors with setting up new staff for onboarding Assists with the coordination of special program events Performs general office duties, including faxing, copying, document imaging, mail pick-up and distribution, preparing and mailing letters Attends and types meeting notes Schedules conference meetings and maintains calendars Manages and monitors inventory, ordering office supplies and printed material Screens calls for the type of problem being presented and routes calls to the appropriate staff Trains volunteers, interns, and new staff in administrative processes as requested Performs other duties as assigned to ensure child safety and improve outcomes in families Greets clients and directs them to the appropriate CYF staff or program Provides CYF programs and services information to clients Maintains assigned calendars for office coverage and staff members schedules and client appointment cancellation Supports hiring managers during the recruitment process to include preparing interviewing materials and scheduling appointments with applicants Trains volunteers, interns, and new staff in administrative processes as requested Note: The functional areas of this position are general administrative assistance, records management, data and reporting, and/or customer service.
MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). The appointee to the position will be required to complete a criminal background check, and a Child Protective Services Registry check to the satisfaction of the employer. Bachelor's degree in business or other related fields
Front-line administrative and customer service experience supporting staff in a human services environment, and working with a diverse population
Minimum of two (2) years of experience using and managing automated technology to record, store, and file case management data
Possess an intermediate level of expertise in Microsoft Excel, Outlook, Word, and PowerPoint and can demonstrate it through practical exercises
Duties are generally sedentary and performed in a normal office environment. Ability to communicate clearly and concisely, both orally and in writing. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Medical/Vision/Dental Insurance Coverage
Group Term Life Insurance
Long Term Disability
Flexible Spending Programs
Paid Holidays
Contributory Retirement Plan
Employee Assistance Program
Employees' Child Care Center
Public Service Loan Forgiveness | Federal Student Aid
Medical/Vision/Dental Insurance Coverage
Flexible Spending Program
Temporary: scheduled to work a maximum of 900 hours in a calendar year.