Administrative Secretary-Administration

Children's Home Society of Florida
CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we're changing the face of foster care and positively impacting children and families' lives for generations to come.
Join our team to continue to do good and create history serving Florida's children and families!
The Administrative Secretary provides efficient, customer-focused, high quality administrative services that support CHS business functions and operations. The incumbent contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

Make an impact in your community and become a part of Florida's history !
Growth and professional development opportunities
Great benefits package , including generous paid time off and holidays
Opportunity to make a positive difference in children and families within your own community!
Provide efficient, customer-focused, high quality administrative services that support CHS business functions and operations.
Perform administrative activities, including taking calls, typing memos, letters, reports, taking notes, performing clerical accounting and data collection/entry, photocopying, faxing, etc.
Schedule appointments and arrange travel schedules, reservations and other accommodations for team members.
Maintain current phone number or extension listing.
Order and maintain inventory of office supplies, CHS branded letterhead and other materials, as needed.
Manage petty cash.
Support invoice approval and coding processes; prepare mileage /travel expense reports for team members.
Provide back-up for other administrative team members, when needed.
Provide coverage for other administrative support team members, as needed.
Keep up-to-date on various community resources to assist callers, visitors and team members where needed.
Participate actively in departmental meetings, training and education, as well as the quality and safety processes.
Comply with CHS's code of conduct, policies, procedures and other obligations.
Pick up projects on the fly; Demonstrate the CHS Common Bond Values in the performance of all job duties.
High school diploma or GED equivalent, required.
Two years of administrative support experience, or formal training in secretarial or office administration, required.

WORD PROCESSING AND SPREADSHEET APPLICATIONS

Planning, project management, organization and time management
Oral and written communication, including presentation and platform
Collaboration, teamwork, consulting, facilitation, coaching and mentoring
Computer systems and MS Office, including Word, Excel and Outlook]
Typing speed of 45-50 wpm
Speak, read and write English at the high school level, including accurate spelling and grammar.
Learn and operate office equipment, including copiers, fax machines, and telephone systems.
Perform at a high level of autonomy, with general supervision.
Communicate clearly and concisely, orally and in writing.
Maintain professional boundaries and handle confidential information appropriately.
Meet critical deadlines, while maintaining attention to detail, accuracy and quality.
Commit to providing high customer satisfaction with positive service delivery results.
Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change.

All applicants are subject to background screening through the Florida Agency for Health Care Administration (AHCA).