FULL-TIME ADMINISTRATIVE PROFESSIONAL

Employment Type: Full time Shift:
Day Shift
Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center , Gottlieb Memorial Hospital , and MacNeal Hospital .
If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team and become Loyola Strong!
Provides comprehensive administrative and executive support to department leadership by managing day-to-day office operations, prioritizing administrative activities, coordinating communications, and supporting departmental projects. Ensures the efficient and effective functioning of the office through organization, planning, information management, and customer service. Assists with special projects by researching, gathering, analyzing, and summarizing information to support organizational objectives.
Administrative Support
Manage faculty schedules, timekeeping, paid time off (PTO) continuing medical education (CME) time, and related faculty leave records
Monitor faculty compliance requirements and maintain education, credentialing, training, and onboarding documentation files.
Prepare and distribute correspondence, reports, presentations, and other business documents.

Database Management
Maintain departmental spreadsheets, databases, dashboards, and tracking tools cloud-based platforms.
Utilize Microsoft 365 applications, including Outlook, Teams, SharePoint, OneDrive, Word, Excel, and PowerPoint, to support communication, collaboration, document management, and reporting.
~ Maintain accurate departmental records and electronic filing systems while ensuring data integrity and confidentiality.

Process purchase requisitions, expense reports, and other financial documentation.
Monitor departmental expenses and oversee office supplies, equipment, and facility needs.
Work today/Get paid today

• Tuition Reimbursement
• Career Growth Opportunities

Required: High School Diploma or GED
Administrative or technical background acquired through completion of 2 - 3 years of college
Experience coordinating departmental meetings, committees, educational activities, and administrative projects.
Proficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, OneDrive, Word, Excel, and PowerPoint.
Excellent organizational, problem-solving, and project coordination skills with strong attention to detail.
~ Pay Range: $18.16- $28.14 per hour
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.