Temporary Administrative/Professional Positions

Gresham Smith Administrative Assistant
United by our Core Purposeto plan, design, and consult to create healthy and thriving communitieswe deliver innovative solutions for life's essential infrastructure and institutions.
We are more than a team of professionalswe're a community built on commitment, integrity, respect, and teamwork.
High school diploma (or GED) required; Bachelor's or Associate's degree in Business Administration or a related field preferred but not required

• Ability to contribute positively as part of a team and assist staff as needed
• Experience with Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma software preferred
• Strong skills in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams

As an Administrative Assistant, you will:
Perform administrative duties including record management, processing expense reports and invoices, handling phone calls, mail, faxes, and copying as needed
Order office supplies and handle purchase orders, check requests, yearly renewals, and certifications
Greet incoming clients and guests and maintain the office voicemail system
Prepare or proofread complex documents such as letters, memos, reports, narratives, and proposals, formatting them according to the Gresham Smith standards
Produce and maintain project tracking information such as insurance certificates, contracts, and other project deliverables
Organize and maintain a clean office environment, including common areas and conference rooms, and arrange office equipment and facilities maintenance as needed
Schedule and coordinate appointments, calls, travel, training classes, and site visits, including ordering food, setup, and cleanup as required
Proactively plan, support, and host internal and external events and meetings to support the People and Culture pillar of the firm's strategic plan, including research and identification of community events, conferences, volunteer/philanthropy, and team building activities
Assist with maintaining clean common areas and conference rooms and support general office tasks in conjunction with office staff
Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization Engagement
Flexible Schedules & Generous PTO, Healthcare (Medical, Dental, Vision, Wellness Programs), 401(k) with Company Match, Short- & Long-term Disability, Paid Life & AD&D, Supplemental, Critical Care, Pet, Legal & ID Theft Insurance, Family Planning and Parental Leave, Mass/Public Transit Program, Telemedicine and Employee Assistance Program