Reception & Administrative Professional

Job Description
Job Description Description: Summary: The Administrative Assistant II serves as the first point of contact for customers and visitors while providing administrative support to Accounts Payable, Accounts Receivable and Customer Service. This role requires strong organization, attention to detail, and the ability to manage multiple workflows in a fast-paced environment.
Essential Duties & Responsibilities:
Answer Multi-line phone system with professionalism
Prepare paperwork for outbound shipments and Will-Call pickups
Schedule outbound shipments
Light filing and invoice matching
Accounts Payable invoice data entry
Prepare marketing material for shipping
Call customers and schedule returns
Track inbound shipments daily
Order and maintain office supplies
Process credit card and cash payments
Backup for Accounts Receivable and Accounts Payable

Requirements: Preferred Education and Experience:
High school diploma or equivalent
Prior experience in an administrative, front-desk, or customer service role preferred
Experience with accounts payable or data entry is a plus
Knowledge and Personal Attributes:
Ability to operate a multi-line phone system
Proficient in Microsoft Office and Outlook
Strong organizational and time management skills with high attention to detail
Ability to enter and manage data accurately and efficiently
Professional, courteous demeanor when representing the company to customers and visitors
Ability to handle confidential financial information with discretion
RANDYS Worldwide is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, or age.