Remote Healthcare Administrative Professional

Medblocks is building a developer-focused “stack for healthcare” that makes it possible for anyone to build applications that integrate directly with clinical workflows without rebuilding expensive Electronic Medical Records systems. Founded by doctors-turned-programmers, our team leverages open, vendor-neutral standards like openEHR, FHIR, SMART, and SNOMED CT to create a platform that makes healthcare data accessible, interoperable, and useful.

We share detailed financials and metrics with our team and maintain open communication about company direction.

Customer Value & Honesty: We’re obsessively focused on delivering value to our customers and maintaining honest relationships about what our technology can and cannot do.

We’re a team that values deep work, clear communication, and continuous learning. We’re building technology that matters, and we’re looking for individuals who want their code to make a difference in healthcare.

We are seeking an organized, proactive Administrative Assistant based in the US to keep our day-to-day operations running seamlessly. Reporting directly to the Office Manager, you will serve as the backbone of our administrative workflows, handling everything from calendar management and record-keeping to event logistics and onboarding support.

In this role, you will interact with cross-functional team members, assist with client communication materials, and ensure our internal documentation and systems are meticulously maintained. Provide core administrative support to ensure smooth daily operations and efficient internal workflow coordination.

Monitor office supply inventory and coordinate procurement to guarantee the continuous availability of essential team tools.

Execute general clerical duties, including filing, scanning, document preparation, and other assigned operational tasks.

Maintain organized, accessible, and accurate company filing systems and digital documentation.

Perform accurate data entry and update internal software platforms to support client tracking and operational pipelines.

Assist in maintaining compliance-related records and internal documentation in strict alignment with company policies.

Draft, format, and organize correspondence, internal reports, and general operational documents as directed by management.

Help coordinate logistics for Medblocks’ attendance and participation in industry conferences and trade events.

Support employee onboarding by preparing documentation and assisting with administrative setups for new hires.

2+ years of administrative support, office coordination, or executive assistant experience (startup or remote experience preferred).

Proficiency with modern remote work and office tools (e.g., Google Workspace, Microsoft Office, Slack, CRM systems, and cloud-based file management).

Exceptional attention to detail with proven ability to multi-task, prioritize assignments, and maintain highly structured records.

Clear, professional written and verbal English communication skills for handling correspondence and internal/external messaging.