HR Generalist ASAP!

Our client is looking for a highly organized, responsive, and hands-on HR Generalist & Office Coordinator to support the Chief People Officer and help keep the People function and front office running smoothly. The position will support the day-to-day administration of Human Resources, including employee questions, onboarding and offboarding, benefits, payroll coordination, HRIS administration, recruiting coordination, personnel records, and compliance tracking. The role will also sit within the reception/front-office area and serve as a welcoming, professional first point of contact for employees, candidates, and visitors. The Chief People Officer will continue to own People strategy, higher-level employee relations, organizational development, and sensitive employment matters. This person will be the hands-on execution engine helping keep the day-to-day People function organized, responsive, and moving forward.

ESSENTIAL DUTIES & RESPONSIBILITIES HR Administration & Execution Serve as a responsive first point of contact for routine employee HR questions and requests.

Maintain HR calendars, deadlines, recurring requirements, and follow-up items.

Support payroll administration, employee changes, payroll review, and routine payroll questions.

Support workers’ compensation claim administration and follow-up.

Maintain employee information and transactions within the company’s HRIS/payroll systems.

Coordinate new-hire onboarding and employee offboarding.

Prepare employment and wage verifications, unemployment documentation, and other routine HR paperwork.

Maintain HR compliance calendars, labor law postings, notices, and recurring reporting requirements.

Maintain HR forms, templates, job descriptions, policies, and employee communications.

Coordinate with outside HR partners, employment counsel, benefits providers, insurance brokers, payroll providers, and other vendors.

Recruiting & Candidate Coordination Support recruiting administration from job posting through hire.

Coordinate with recruiters, hiring managers, and candidates to keep processes moving.

Maintain recruiting status and follow-up items so candidates do not fall through the cracks.

Reception & Office Support Serve as a visible and approachable HR presence while maintaining appropriate confidentiality.

Maintain an organized and welcoming reception/front-office environment.

Assist with deliveries, visitors, office supplies, and routine administrative needs.

Proactively identify office organization or administrative needs and help resolve them.

Assist the Chief People Officer with People-related projects, communications, meetings, and administrative needs.

Jump in wherever needed to keep the People function and office running smoothly.

WHAT YOU’LL NEED TO SUCCEED Approximately 1-3 years of HR, People Operations, HR coordination, or related administrative experience preferred; strong recent graduates with relevant internship or administrative experience may also be considered.

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred, or equivalent practical experience.

Ability to manage multiple deadlines and recognize what needs immediate attention.

High level of discretion when handling confidential information.

Comfortable working in a visible front-office environment while managing confidential HR responsibilities.

Working knowledge of HR administration and employment practices; California HR experience is highly preferred.

HRIS/payroll system experience preferred.

Proficiency with Microsoft Office.

Comfortable asking questions, learning quickly, and growing within HR.

J-18808-Ljbffr The People Brand