Administrative Receptionist - TEMPORARY POSITION

We are seeking an experienced Administrative Assistant for a temp-to-hire opportunity in Seattle, WA. This role is ideal for a highly organized office professional who enjoys supporting multiple departments, managing calendars, coordinating communication, and keeping daily business operations running smoothly.

The Administrative Assistant will play an important role in supporting managers, team members, customers, vendors, and internal departments such as Accounting, Human Resources, Operations, Sales, and Executive Leadership. This is a great opportunity for a detail-oriented professional who values teamwork, supportive leadership, stability, and the chance to grow into a long-term role with a positive office environment.

Provide administrative support to managers and multiple departments, including document preparation, filing, reporting, and special projects.

Answer and direct phone calls, greet visitors, respond to inquiries, and provide professional customer service to internal and external contacts.

Perform accurate data entry, maintain records, update spreadsheets, and ensure information is complete, organized, and current.

Use Microsoft Outlook, Excel, Word, PowerPoint, Teams, and other office tools to support communication, scheduling, reporting, and document management.

Assist with cross-departmental administrative tasks such as onboarding paperwork, invoice support, employee documentation, and recordkeeping.

24.00 to $28.00 per hour.

Temp-to-hire.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. Manage daily administrative support, calendars, schedules, communications, and office coordination.

Maintain accurate records, reports, spreadsheets, databases, and filing systems.

Support multiple departments with document preparation, data entry, customer service, and special projects.

Coordinate information flow between internal teams, customers, vendors, and business partners.

Minimum 3 years of experience as an Administrative Assistant, Office Coordinator, Executive Assistant, Receptionist, or similar office support role.

Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

Excellent data entry accuracy, attention to detail, organization, and time management skills.

Professional phone etiquette and strong written and verbal communication skills.

Ability to prioritize multiple tasks in a fast-paced office environment.

Strong customer service, interpersonal, problem-solving, and follow-up skills.

Professional demeanor, positive attitude, and ability to handle confidential information with discretion.

Experience supporting Accounting, Human Resources, Operations, Sales, Executive Leadership, or other business departments.

Experience working in a professional office environment.

Familiarity with CRM, ERP, HRIS, or document management systems.

Experience preparing reports, spreadsheets, presentations, forms, and business documents.

Previous experience supporting onboarding paperwork, invoice processing, employee documentation, or cross-functional administrative projects.

Equal Opportunity Employer / Disabled / Protected Veterans
The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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