Data Abstractor - Full Time

Job Type: Full-Time
Department: Housing, Economic Development & Commerce
Affordable Housing
Affordable Housing

The City of Jersey City seeks a qualified, dynamic, and motivated Clerk for the Division of Affordable Housing. The ideal candidate, under limited supervision, will assist with various clerical duties such as processing documents, invoices, filing, answering phone calls, sending emails, and other duties depending on the division's needs.

Assists with compliance and monitoring activities (file maintenance, document production, data entry, and tracking.
Reviews and checks assigned reports, applications, and other documents for corrections and completeness; Sorts, indexes, and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to other predetermined classifications; Provides general, routine information in person and over the telephone; Assists and participates in training and/or community outreach activities.
Prepares invoices, routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
Assists in project coordination with division partners within the City and developers.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to other predetermined classifications, and maintains such files.
Receives applications, documents, forms, and fees; Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Compiles information and/or numerical data.
Provides information in person and over the telephone.
May enter/or retrieve information on a computer terminal.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and make simple arithmetic calculations.
Schedules administrative proceedings; Required Educational Background : Bachelor's degree in business management and/or related field. Preferred Experience: (3) to (5) years of Clerical or Administrative experience with a background in financial or fiscal administration.

Knowledge of office routines, equipment, and practices.
Ability to comprehend and establish office routines and department regulations.
Ability to organize assigned clerical work and develop effective work methods,
Ability to work effectively with associates, superior officials, and members of the public problems/procedures involved in enforcing relevant sanitary, environmental, and public health laws, rules, and ordinances.
Ability to sort, index, file, and pull varied types of materials using an established filing system.
Ability to operate and perform routine maintenance on office machines and other equipment.

The City of Jersey City offers a complete benefits package to full-time employees including health insurance, dental, vision, vacation, holidays, sick time, pension, life insurance, professional development assistance, employee assistance program, and other benefits.