Administrative Professional / Bookkeeping

Job Description
Duties and Responsibilities

Welcome and greet clients and office guests

Support office staff and executives with general operational tasks

Plan and schedule meetings, presentations, and other office related events

Perform general accounting and bookkeeping duties

Suggest changes to office task workflow to improve efficiency

Answer phones in a professional manner

Direct calls to appropriate persons or take detailed messages

Answer and send out faxes as needed

Prepare outgoing mail and packages for executives

Reserve conference spaces for meetings

Send reminders regarding upcoming appointments

Manage communication of information in and out of the office

Type out correspondence letters, emails, memos, etc. (paper and electronic)

Assist in preparation of presentation materials

Qualifications
Requirements and Qualifications

High school diploma or GED equivalent required

2+ years experience as an administrative assistant

Certified Administrative Professional (CAP) certification preferred

Fast, proficient, and accurate typist

Extensive knowledge of Microsoft Suite and other administrative programs

Outstanding communicator, both orally and written

Self-starter who works well independently

Ability to prioritize given tasks and work efficiently towards completing them

Familiar with common office equipment (printers, copier, fax, etc.)

Additional Information
All your information will be kept confidential according to EEO guidelines.

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