Conference Producer - Events

Vice President, Conferences And EventsThe Vice President, Conferences and Events will lead the planning, management, and execution of AHLA & AHLA Foundation's conference and events portfolio. This role is responsible for overseeing the day-to-day development and delivery of high-quality events that enhance member engagement, create exceptional attendee experiences, and support AHLA's revenue and organizational goals. The Vice President will serve as a hands-on leader, working closely with internal teams, external partners, vendors, sponsors, and stakeholders to manage event operations from concept through execution. This position is accountable for project management, budgeting, logistics, program development, stakeholder engagement, staff leadership, and on-site event delivery, ensuring all events are executed efficiently, professionally, and with attention to detail.Responsibilities:Work with the VP of Conferences & Events to plan, manage, and execute AHLA/F's events portfolio, including signature conferences, proprietary meetings, partner-supported events, member engagement programs, and special events.Serve as a project lead for assigned conferences and events, ensuring clear objectives, timelines, budgets, deliverables, and accountability across internal and external stakeholders.Serve as a thought partner in helping shape event experience to grow engagement and attendance year over year.Oversee AHLA's responsibilities across its broader conference and events portfolio, including but not limited to:Educational program development, speaker coordination, and program executionMember, industry, sponsor, and partner engagement initiativesEvent logistics, including function specifications, registration support, food and beverage, audio-visual arrangements, production needs, and attendee experience elementsVenue research, vendor selection, contract negotiation, and relationship managementRFP development, site research, site visits, and contracting supportTravel to events, planning meetings, site visits, and other related activities as neededEstablish and manage event budgets, revenue and expense projections, timelines, reporting tools, and post-event evaluations; provide regular updates to senior leaders on event strategy, planning milestones, risks, budget status, and outcomes.Identify opportunities to improve event processes, strengthen operational efficiencies, enhance attendee engagement, and elevate the overall quality and impact of AHLA events.Ensure event policies, procedures, and planning practices are consistent across AHLA's broader conference and events portfolio; support other special projects and duties as assigned.Education and Experience:Bachelor's degree required8-10 years of demonstrated experience in strategic conference, event, or association event managementExperience leading large-scale conferences, trade shows, member events, executive meetings, or complex multi-stakeholder events, including budgets, vendors, contracts, timelines, and cross-functional project teamsAssociation, hospitality, nonprofit, or member-based organization experience preferredCertified Meeting Professional (CMP) certification preferredSkills and Attributes:Strategic, self-motivated leader who is also a collaborative team player with a high level of professionalism and emotional intelligenceStrong project management skills with the ability to manage multiple events, priorities, timelines, and stakeholders simultaneouslyExcellent oral and written communication skills, with the ability to clearly communicate goals, expectations, updates, and event-related information to internal and external audiencesAbility to build strong relationships with members, sponsors, partners, vendors, senior leaders, and cross-functional teamsExperience managing complex event partnerships, vendors, venues, and contractorsAbility to thrive in a fast-paced environmentDetail-oriented, highly organized, and able to anticipate needs, solve problems, and maintain calm under pressureCustomer-service focused with a positive attitude and commitment to delivering a strong attendee and member experienceProficiency with Microsoft Office Suite and event-related technology platforms; Salesforce experience preferredOther:Position located in Washington, DC area.Ability to travel.Hybrid - 3 days in office (Tues, Wed & Thurs)AHLA is an equal opportunity employer. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.