Head of Project Management

Position Summary

The Project Manager I is responsible for estimating commercial construction projects, preparing competitive proposals, and successfully managing awarded projects from preconstruction through closeout. This role ensures projects are delivered safely, on schedule, within budget, and at or above targeted profit margins while maintaining exceptional relationships with clients, subcontractors, and internal teams.

The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast‑paced environment. They possess strong technical construction knowledge, communicate effectively, and are committed to delivering exceptional project outcomes.

Estimating & Preconstruction

Prepare accurate project estimates and submit complete proposals on time.

Review drawings, specifications, and contract documents to identify project scope and risks.

Solicit, evaluate, and negotiate subcontractor and supplier proposals.

Develop project budgets, cost codes, and procurement strategies.

Coordinate permitting requirements when applicable.

Prepare and execute subcontract buyout.

Project Management

Lead projects from award through final closeout.

Forecast project profitability throughout the project lifecycle.

Administer owner and subcontract agreements.

Coordinate directly with field supervisors regarding manpower, sequencing, and scope of work.

Develop, maintain, and regularly update project schedules using Microsoft Project.

Lead Owner-Architect-Contractor (OAC) meetings and subcontractor coordination meetings.

Resolve project issues proactively while minimizing schedule and budget impacts.

Maintain organized project documentation within SharePoint.

Prepare meeting agendas, reports, and project documentation.

Process billings for service work and Time & Material projects.

Ensure subcontractors are paid promptly for completed work.

Purchase materials and coordinate procurement for self‑performed work.

Oversee project closeout, ensuring all contractual obligations and documentation are completed in a timely manner.

Field Coordination

Successfully onboard field supervisors at project startup.

Communicate project budgets, schedules, cost codes, project constraints, and owner expectations.

Ensure field teams have current drawings, specifications, submittals, and construction documents.

Verify subcontractor scopes of work are complete and clearly defined.

Coordinate with field personnel to support safe and efficient project execution.

Leadership

Build strong relationships with clients, design teams, subcontractors, and internal staff.

Mentor and assist in the development of Assistant Project Managers and Foremen.

Communicate project status regularly with leadership, identifying issues along with recommended solutions.

Demonstrate accountability, professionalism, and decisive leadership throughout every phase of the project.

Required Qualifications

Education & Experience: Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field preferred.

Equivalent experience with 2-4+ years of commercial construction field experience will also be considered.

Technical Skills

Strong understanding of commercial construction means and methods.

Experience estimating commercial construction projects.

Ability to review contracts, specifications, drawings, and change orders.

Proficiency in Microsoft Project for scheduling.

Strong computer skills, including Microsoft Office and project management software.

Excellent verbal and written communication skills.

Core Competencies

Excellent problem‑solving ability

Strong organizational skills

High attention to detail

Ability to manage multiple projects simultaneously

Sound contractual judgment

Strong analytical and forecasting skills

Ability to remain composed under pressure

Effective decision‑making

Commitment to quality and accountability

Professional Characteristics

Goal‑oriented

Proactive

Curious and eager to learn

A collaborative team player and leader

Organized and dependable

Focused on continuous improvement

Adaptable to changing project conditions

Punctual and reliable

Driven to deliver high‑quality results

Performance Expectations

Consistently submitting accurate proposals on time.

Achieving a minimum 40% success rate on hard bid opportunities while meeting company margin goals.

Delivering projects on or ahead of schedule.

Increasing project profitability by 3-6% above estimated margins.

Maintaining accurate financial forecasting throughout each project.

Completing project financial closeout within 30 days of substantial completion.

Building lasting relationships that generate repeat business and referrals.

Providing consistent communication and project updates to company leadership.

Executing responsibilities with accuracy, professionalism, and minimal errors.

What Success Looks Like

A successful Project Manager I takes ownership from estimating through project completion. They proactively plan, communicate effectively, solve problems before they become issues, and hold all parties accountable to contractual obligations. They consistently deliver profitable, well‑executed projects while earning the trust of clients, subcontractors, field personnel, and colleagues. Their leadership contributes to repeat business, strong project teams, and continued company growth.

Department: Self-Perform Services (SSP)

Reports To: Vice President

Direct Reports: None

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