Paralegal - Legal Billing

COMPANY OVERVIEW Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. Jenner & Block offers a comprehensive benefits program, which includes medical, dental, and vision insurance, 401(k), and paid time off, in addition to other offerings.

The Legal Practice Assistant, working under the supervision of the Office Manager, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Job duties require close collaboration and working with other assistants to and lawyers in the performance of a variety of administrative and practice specific duties as assigned. The Legal Practice Assistant is a non‐exempt position. The hours are 8:45 am – 5:15 pm, Monday ‐ Friday and additional hours as required.

Collaborates with firm assistants and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
Creates, edits, formats, and proofreads a wide variety of documents, including memoranda, correspondence, legal, and court documents.
update requestor regarding receipt and status of tasks/projects, and consistently meet agreed upon deadlines.
Stay up to date regarding client-specific billing requirements. Assist timekeepers with maintaining appropriate time entry requirements and standards through outreach and communication.
Work with the Billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; Accurately prepare and input attorney expense reimbursements and process client-related vendor invoices for payment.
May assist with the organization and planning of events. Assists with collection of marketing materials.
Coordinating with attorney talent team, may obtains approvals and coordinate attendance for outside training programs (MCLE).
Perform document conversions, e.g., Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
Coordinate prints, scans and duplicating projects with Digital Document Center or Print/Mail Service Centers.
Coordinate travel arrangements (air, hotel, rail, car rental and black car) with firm-provided travel agency.
Perform other related duties, special projects, and assignments as required.
Proactively follows-up with managers and colleagues for feedback on projects completed and requests for additional assignments.

Proficient in basic computer applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work overtime as needed.
College degree preferred or equivalent work experience.
Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a customer service focus.
Skilled in collaborating with staff/team members in a complex matrix management environment and managing associate, attorney, and paralegal expectations.
Discernment to appropriately handle confidential and sensitive information.
Effective interpersonal and communication skills, both verbal and in writing.
The role may include additional duties, specialized projects, and other tasks as required. Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.