Head Secretary

Secretary 12 Month Position Under the general supervision of the Assistant Superintendent of Teaching and Learning and the Executive Director of Teaching, Learning, and Equity, the secretary will perform a variety of complex and responsible secretarial services, clerical services, routine administrative functions and related work as required by the department.

Essential Functions:

Serves as the secretary to the Executive Director of Teaching, Learning, and Equity performing a variety of clerical and technical tasks.

Serves as a vital staff communications and public relations link through electronic, personal and telephone contact, frequently serving as liaison with staff and the public.

Performs a variety of complex and specialized clerical work in support of Teaching and Learning programs and functions.

Composes correspondence, documents and reports from oral and written directions.

Composes meeting summaries after attendance at meetings and from oral and written directions.

Serves as the department receptionist, screens visitors, receives telephone calls, and answers questions concerning the Teaching and Learning Department, district activities, and policies.

Utilizes the District's student information system, Google Suite, Excel, and other computer programs for efficient and effective communication and record keeping.

Establishes, maintains, and monitors accurate, neat, and efficient electronic and manual filing systems.

Prepares correspondence, letters, meeting minutes, meeting agendas, memos, reports, surveys, newsletters, brochures, and other documents and communications as needed.

Transcribes, types, and maintains a variety of materials, including special confidential correspondence and administrative files.

Maintains various databases and produces appropriate reports for the department.

Composes correspondence independently or from brief verbal instructions.

Plans, coordinates, and prepares for meetings for curriculum committees, functions and operations.

Coordinates the supervisor's calendar; makes necessary arrangements for school visits, meetings, and seminars, and oversees arrangements for conferences, workshops, etc., conducted by or attended by the Executive Director of Teaching, Learning, and Equity.

Performs all duties and responsibilities in a confidential manner.

Maintains regular and prompt attendance in the workplace.

Performs other related duties as assigned.

Education and Experience: Ability to carry out oral and written directions, read, write, and speak at a level sufficient to fulfill the duties to be performed. High school diploma or equivalent required. Complex and responsible secretarial experience, including at least two years of secretarial experience in a school district, is preferred. Experience working with budgets and ordering is desirable.

Skills and Qualifications:

Knowledge of a high level of English usage, spelling, grammar, punctuation and vocabulary.

Knowledge of modern office methods, practices and procedures.

Ability to communicate effectively, orally and in writing.

Ability to perform a variety of highly independent, complex and responsible secretarial, clerical, and administrative support services requiring independent judgment with speed and accuracy.

Ability to complete projects and tasks with minimal supervision and direction.

Ability to deal pleasantly and effectively with visitors, both in person and on the telephone in a wide variety of situations.

Ability to learn and apply District rules, regulations, policies and procedures.

Must have strong organizational skills.

Ability to maintain cooperative working relationships with those contacted in the course of work.

Strong interpersonal skills.

Ability to make independent decisions and accurately interpret laws and practices.

Physical Requirements:

Ability to sit for extended periods of time.

Ability to enter data into a computer terminal/typewriter and operate standard office equipment for extended periods of time.

Ability to see and read a computer screen and printed matter with or without vision aids.

Ability to speak so that others may understand at normal levels and on the telephone.

Ability to hear and understand at normal levels and on the telephone with or without hearing aids.

Ability to stand and/or walk and bend over on hard and/or uneven surfaces for extended periods of time.

Ability to reach overhead, grasp, push/pull up to 25 pounds for short distances.

Ability to lift and/or carry up to 25 pounds at waist height for short distances.

Ability to bend, squat, stoop, and/or climb for extended periods of time.

Work Environment: Employees in this position will be required to work indoors in a standard office environment and come in direct contact with District office staff and the public.

Salary: In accordance with the Secretary Pay Scale, Class 1A (Executive Director Secretary)