College / University Registrar

Position Type:
Paraprofessional/Support Staff/Registrar II - Para
Date Posted:
8/3/2026
Location:
Waco High

JOB DESCRIPTION

Job Title: Registrar II - Para
Wage/Hour Status: Non-exempt/At-Will
Reports To: Principal/PEIMS Supervisor
Pay Grade/Days: 205/226-days
Dept./School: Assigned campus
Date Revised: April 2014

Primary Purpose:
Ensure efficient operation of the school's PEIMS processes and procedures according to the
guidelines established by the Texas Education Agency and the administration of Waco Independent
School District.

Qualifications:
Education/Certification:
Associate's degree from an accredited college or university (preferred)
Special Knowledge/Skills: Knowledge of PEIMS processes and procedures Computer, communication and organizational skills
Experience: Two years of prior experience as a PEIMS clerk/specialist or registrar or a minimum of three years
of secretarial experience, preferably in the public education setting
Major Responsibilities and Duties:
1. Perform registration and withdrawal procedures, including leaver documentation, of all
students as assigned.
2. Process student records, set up cumulative folders and enter student data into appropriate
databases as assigned.
3. Prepare and furnish student records upon request, including information for colleges and
universities as assigned.

1. Work with counselors in all matters related to the academic records of students.
2. Attend all district PEIMS training sessions relevant to current job responsibilities and

disseminates information to appropriate campus staff.
6. Verify, file and maintain district reports, including PEIMS reports and file/store according
to district and state policies.
7. Enter, validate and correct campus-level PEIMS information through the use of edits,
email/faxed requests, PEIMS reports and on-campus verification/audit checks.
8. Help to maintain the Academic Achievement Record (AAR) for all students as assigned according
to district and state guidelines, including the timelines established.
9. Maintains student cumulative folders as assigned by including the necessary documentation,
including testing labels and other information on the C-13 card, as stated in the district and
state guidelines.
10. Respond to all correspondence from local or state agencies regarding requested student
information.
11. Perform other duties as assigned
Working Conditions:
Mental Demands/Physical Demands/ Environmental Factors:
Maintain emotional control under stress. Frequent standing, stooping, bending, pulling, and
pushing. Administrative office environment, high pressure, fast pace, multiple deadlines, people
intensive, multiple concurrent projects, and extended hours when warranted. Frequent use of
computer, fax, phone, scanner, and other electronic equipment.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills,
duties, requirements, efforts, functions or working conditions associated with the job. This job
description is not a contract of employment or a promise or guarantee of any specific terms or
conditions of employment. The school district may add to, modify or delete any aspect of this job
(or the position itself) at any time as it deems advisable.

ACKNOWLEDGMENT

I have received a copy of this job description. I have read and understand the foregoing statements
described in the primary purpose, major responsibilities, and working conditions for this position
as outlined above.
Non Discrimination Statement
The Waco Independent School District (District) as an equal opportunity educational provider and
employer does not discriminate on the basis of race, color, national origin, sex, religion, age,
disability, or genetic information in educational programs or activities that it operates or in
employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of
1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975,
as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as
well as Board policy not to discriminate in such a manner.
For information or complaints regarding compliance with the nondiscrimination requirements of Title
IX, contact Waco ISD Executive Director of Human Resources at View phone number on click.appcast.io and/or Waco ISD Director
of Athletics, at View phone number on click.appcast.io. For information or complaints regarding compliance with the
nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive
Director of Human Resources at View phone number on click.appcast.io. For information or complaints regarding compliance
with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as
amended, contact Waco ISD Section 504 Coordinator at View phone number on click.appcast.io or; P.O. Box 27, Waco, TX, 76703.