Accounting and Administrative Position

Administrative Assistant

BGM offers entrepreneurs, business owners, organizations, and individuals a wide range of advisory, audit, accounting, and tax services to meet business and personal needs. We partner with our clients to create innovative solutions that help grow their businesses, achieve their goals, and realize their passions.

We serve clients across a variety of industries, including agriculture, healthcare, cannabis, professional services, manufacturing, and more.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Bloomington office.

This position provides administrative support to partners and professional staff while helping deliver exceptional service to our clients. The ideal candidate is someone who enjoys creating structure, keeping projects organized, and ensuring every detail is handled accurately.

You'll work closely with professionals who rely on strong organization, timely follow-through, and meticulous attention to detail to serve their clients effectively.

Answer incoming phone calls and monitor shared email inboxes, responding or routing inquiries as appropriate

Assist with client communications, including scheduling appointments, requesting documentation, and coordinating delivery of completed tax returns

Prepare, proofread, format, and assemble client correspondence and other documents

Coordinate tax return workflow by routing documents, monitoring due dates, and tracking project status

Organize, scan, edit, bookmark, and electronically file documents using Adobe Acrobat and the firm's document management systems

Prepare expense reports, scheduling reports, and other administrative reports

Assist with administrative projects and other duties as assigned

Provide day-to-day administrative support that helps partners and staff stay organized and focused on serving clients

Is proactive and anticipates administrative needs before being asked

Is comfortable supporting professionals with high standards and appreciates working in a structured, detail-oriented environment

3+ years of administrative experience in a professional office environment

• Previous experience in a public accounting, legal, financial services, or other professional services environment is a plus
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience with Adobe Acrobat Professional and electronic document management systems preferred
• Strong proofreading and editing abilities
• Ability to quickly learn new software applications, including programs such as Axcess Tax, Document, Workflow, SafeSend, and Suralink
• Ability to work additional hours during tax season (approximately 5–10 hours per week from late February through April 15)

We care about your individuality by giving you freedom to grow and create within the company, regardless of your position.

18 days paid time off, 8 paid holidays,

Medical with HSA and FSA options, dental, and vision.

Retirement Planning. 401(k) with a generous company contribution, access to a personal financial planner, and both legal and life insurance.

Community Involvement. Get paid to give your time to the community: ask us about this!

Whether you're pursuing higher education or working toward professional development, we're happy to help support your continued learning.

If you're organized, detail-oriented, eager to learn, and excited about supporting a collaborative team, we encourage you to apply. Employment decisions are made without regard to race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, gender identity, genetic information, or any other status protected by applicable law.