EA Development

Provide high level secretarial and administrative support for one or more of the organization's upper management or executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Provides administrative support to executive and may support a functional group, performing a broad range of administrative functions, to include highly sensitive/confidential matters. Demonstrates a high level of professionalism and discretion in the development of communications, memos, and agreements made on behalf of the executive. Drafts, edits, and proofs various types of documents, including correspondence, meeting minutes, and presentation material. Manages complex editorial changes to documents from multiple parties. Serves as a "gatekeeper" by screening emails, phone calls, and visitors; applying independent judgment to determine the most appropriate allocation of executive's time for scheduled/unscheduled events, meetings, and requests. Acts as liaison with senior management team. Based on knowledge, may meet with visitors, in place of executive, to discuss, review, or evaluate latest project matters. Manages, plans, organizes, and verifies executive's calendar. Accepts event/meeting invites, on behalf of the executive, as scheduled time permits. Answers, screens, responds to or routes incoming phone calls; Organizes meetings/events, both on and off-site, which may include extensive arrangements, depending on the nature of the meeting and the location of the attendees. Collaborates with travel department to coordinate travel arrangements, itineraries, and agendas, according to executive's preference; gathers required documents; researches missing documents or billing discrepancies; Complies with corporate travel policies and expense reporting practices. Provides information to callers which requires extensive knowledge of company policies, practices, and operations. Acts as a Subject Matter Expert (SME) for department staff, regarding corporate policies, procedures and other functional requirements.

High School Diploma or Equivalent

Administrative support

Administrative support of upper management or executives

International Association of Administrative Professionals (IAAP) Certification

Supervision - Normally receives little instruction on daily work, general instructions on newly introduced assignments.

MS Office - Creation of spreadsheets, PowerPoint presentations, etc.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. Reasonable accommodations will be provided for individuals with qualified disabilities both during the hiring process, as well as to allow the individual to perform the essential functions of the job, if hired.