Administrative Support Professional (Part-Time)

Join the Parks Department and become part of the team that is responsible for performing a variety of clerical support tasks and assisting the Operations Supervisor – Trades. The ideal candidate will have strong customer service, problem‑solving skills with attention to detail. Assists with Brightly Asset Essentials reporting, entries and, work order processing

Answers the telephone, emails, and responds to inquiries from vendors and the public

Assists with the time and attendance system data entry, error correction, time off entries and timecard verification

Composes, types and edits a variety of documents including letters, memos, spreadsheets, etc.

Orders and maintains a supply of office supplies

Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook

Assists in preparing plans, specifications, bid documents, and estimates for park and facilities repairs

Assists in preparing permits, records, and reports for construction and other special projects

Assists in preparing design development drawings and illustrations for presentation purposes

Assists in preparing estimates and quotations for park and facilities repairs

Assists in preparing budgets for park planning activities

Assists in community events and volunteer projects related to park development

Administrative Assistant – Davis Service Center

Demonstrated computer proficiency, including Microsoft Office Suite, with the ability to adapt to and learn new systems and applications as needed. Ability to work harmoniously with fellow employees, patrons, community groups and other units of local government

Ability to work independently in day-to-day operations with general direction of the Parks Operations Supervisor

Capacity to utilize effective time management skills and be able to work under the stress of multiple deadlines, requests from other departments and interruptions with accuracy

Ability to work in a team atmosphere, promoting positive work relationships with both internal and external customers

Ability to communicate effectively with fellow staff and the public both orally and in writing

Capacity to be self‑motivated and achieve goals with minimal supervision or direction

Ability to follow directions and communicate verbally and in writing and to read and understand printed materials

Capacity to utilize computer skills, including demonstrated proficiencies in word processing and basic spreadsheet applications

The Arlington Heights Park District (AHPD) is a public park and recreation agency located in Arlington Heights, Illinois—one of the largest communities in Chicago's prestigious northwest suburban corridor. Our mission is to enrich the community by providing fun, accessible and impactful recreation and facilities for every age and season. We aim to serve everyone equally and fairly across our 29 facilities—including five community centers with outdoor pools, Arlington Ridge Center, two tennis clubs, two public golf clubs, Lake Arlington, Arlington Heights Historical Museum, and Senior Center—and 58 parks across 716 acres of land. In our 95‑year history, we have earned multiple distinctions recognizing our high‑quality standards of excellence, including three National Gold Medal Awards, maintaining a Moody’s AAA bond rating for nine years, and receiving multiple awards for fiscal responsibility.

The Arlington Heights Park District commits itself to diversity, equity, and inclusion to create a mutually respectful, multicultural, and equitable environment.

#