Maintenance Buyer/Purchasing

General Summary

The Buyer coordinates purchases within the Medical Center to ensure departments have needed supplies and equipment. Collaborates with departments regarding opportunities for reducing expenses.

Principal Job Functions

• Commits to the mission, vision, beliefs and consistently demonstrates our core values.
• Ensures the purchase of supplies and minor equipment items in a timely manner.
• Works with all departments and vendors for reviewing, placing, price verification, and follow-up of orders.
• Promotes cost containment through recommendations regarding supply expense reduction and contract utilization.
• Maintains current purchasing information on the computerized inventory system.
• Ensures open and honest competition among vendors; evaluates services provided by each vendor.

Assists in monitoring vendor activities within the Medical Center and ensures vendors meet all their obligations.

Coordinates product substitution and product returns.

• Works with Management Accounting in a timely manner to correct any invoice discrepancies.
• Expedites orders as needed.

May assist Materials Management Systems Analyst in providing support to all Materials Management inventory system users.

Assists in inventory system maintenance updating current information and deleting outdated information.

Supports purchasing manager in monitoring GPO contracts.

Assists in the development and documentation of materials management policies and procedures; adheres to the policies, procedures and regulations of Bryan Medical Center.

Assists in the maintenance of all purchasing files.

Performs other related duties as assigned.

(Essential Job functions are marked with an asterisk “*”).

Required Knowledge, Skills And Abilities

Knowledge of sound purchasing practices.

Knowledge of medical products and equipment.

Knowledge of vendor negotiations.

Knowledge of computer hardware equipment and software applications relevant to work functions.

Ability to comprehend medical and nursing terminology as it relates to purchasing functions at Bryan Medical Center.

Ability to plan, organize and coordinate multiple tasks/projects with minimal supervision.

Ability to exercise courtesy and professionalism in working with hospital personnel, medical staff, visitors and vendors.

Ability to communicate effectively both verbally and in writing.

Ability to maintain confidentiality relevant to sensitive information.

Ability to research information, perform mathematical computations and make evaluations/recommendations based on information obtained.

Ability to establish and maintain departmental records and filing systems.

Ability to handle many interruptions due to multiple calls and inquiries.

Ability to perform work effectively under stressful and emergency situations.

Education And Experience

High school diploma or equivalency required. Associates degree in business administration or related field preferred. Minimum of one (1) year hospital or industrial purchasing required.

Physical Requirements

(Physical Requirements are based on federal criteria and assigned by Human Resources upon review of the Principal Job Functions.)

DOT) – Characterized as light work requiring exertion up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

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