Temp EA

UCSF Health is seeking an experienced Executive Assistantto provide high-level administrative, operational, financial, and project support across key UCSF Health service lines, including Children’s Nursing, Perioperative Services, Emergency Services, and Benioff Children’s Hospital.

This is a highly visible role for an organized, analytical and service-oriented professional who can independently manage complex priorities, support senior leaders, coordinate cross-functional projects, and translate data and operational needs into effective solutions.

The successful candidate will be comfortable working in a fast-paced healthcare environment, exercising sound judgment, handling confidential information, and partnering with leaders, faculty, staff and stakeholders across the organization. Administrative Operations & Leadership Support

Provide comprehensive administrative, operational, project and program support to department and service-line leaders.

Support short- and long-term planning and help leaders identify and resolve operational issues.

Project Management & Operational Improvement

Coordinate and oversee projects and initiatives, including project timelines, resources, deliverables and stakeholder communication.

Develop and maintain databases, reports and information resources used to support operational decision-making.

Financial & Business Operations

Perform budget, financial and cost analysis and prepare financial reports.

Monitor project and funding resources and support recharge and payment administration.

Gather, analyze and summarize information to support operational and financial decisions.

Coordinate and support human resources activities including talent acquisition, onboarding, training, payroll, position control, employee requisitions and management actions.

Prepare and analyze HR reports and serve as a resource to leaders and support staff regarding HR policies and procedures.

Events, Communications & Department Operations

Draft and coordinate communications, correspondence and other materials for leaders and organizational stakeholders.

Support facilities, equipment, IT, contracts and other operational needs.

Serve as a department safety coordinator and participate in committees and other organizational initiatives.

1 - 3 years of experience providing executive-level or high-level administrative support.

Experience using common university, enterprise or business computer applications.

Bachelor's degree in a related field and/or equivalent experience/training.

Project management experience.

Experience managing financial data, spreadsheets and reporting systems.

Experience with administrative operations such as accounting, payroll, event planning, risk management, contracts and grants, or organizational communications.

Knowledge of financial analysis and reporting techniques.

Knowledge of human resources policies and procedures.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. We bring together the world’s leading experts in nearly every area of health. UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Join us to find a rewarding career contributing to improving healthcare worldwide.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.