Human Resources Generalist - Payroll/Recruitment (Full Time)

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Human Resources Specialist

Administrative Support Workers Corporate, Rochester, NY, US

Salary Range: $27.00 To $29.00 Hourly

Full Time / Non-Exempt

REPORTS TO: Director, Human Resources

The starting hourly wage for this position is expected to be $27.00-$29.00 per hour. The actual hourly wage will be determined based on experience and other-job related factors, consistent with applicable law.

Monday through Friday 9:00am - 5:00pm

The Human Resources Specialist is responsible for supporting the daily operations of the Human Resources department. This position will support HR administration, employee records, onboarding, ADP updates, payroll and benefits support, and routine employee and manager needs.

The ideal candidate is approachable, detail oriented, comfortable managing multiple priorities independently, and able to handle confidential information. This position will help keep HR processes moving while recognizing and escalating sensitive or complex matters appropriately. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values.

HRIS Administrative Support - ADP Workforce Now

Maintain the HRIS to ensure data integrity and confidentiality.

Provide ongoing support to new and existing employees on navigating and utilizing the HRIS.

Prepare routine HR reports and help maintain accurate workforce data.

Support management with the completion of Personal Action Notices (PANs) and process any changes accordingly, including new hires, status changes, and terminations.

HR Operational Support

Support bi-weekly payroll preparation by reviewing routine timekeeping items, following up on missing information, and maintaining payroll documentation.

Serve as the first point of contact for routine HR questions and route sensitive employee relations, compliance, or policy matters to the Director, HR and HR Team Lead.

Oversee monthly & quarterly billing timely and audit and reconciliation of benefits.

Maintain accurate employee records, personnel files, and HR documentation.

Conduct routine HR audits to ensure data accuracy and compliance.

Support employee engagement initiatives and credit union events.

Maintain and update HR resources and content on the intranet, helping ensure all staff has access to accurate, current, and well-organized information across HR programs and processes.

Processing the administration of annual performance appraisals and mid-year check-ins within our performance management system, as well as researching areas of this system and suggesting enhancements year-round.

Prepare, schedule and coordinate monthly new hire orientation in collaboration with the Talent Coordinator.

Maintain “employee change report” to ensure completion of onboarding/offboarding paperwork and HRIS updates.

Process existing employee status changes and enter/terminate new hires and exiting employees within HRIS and retirement systems.

Manage incoming HR mail, deliveries, and correspondence.

Serve as the back-up to the front desk receptionist as needed, assuming all duties.

Provide administrative support including filing, scanning, data entry, and document preparation.

Monitor the Employee Suggestion Program inbox daily and route suggestions to the HR Team Lead.

Support Employee Engagement initiatives. Identify opportunities to improve HR processes, documentation, and workflow efficiency.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Bachelor’s degree in human resources, business administration or related field, and Certified Payroll Processer (CPP) certification preferred.

A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred.

High level of discretion and professionalism when handling confidential information

Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel

Must be able to demonstrate sufficient knowledge in the area of payroll taxes

Demonstrate solid judgement and ability to interpret payroll-related regulations

Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities)

Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software

Standing/Sitting extended periods of time, while working in front of computer monitor

Typing / Data Entry

Professional Office Environment

Training and Compliance Requirements

the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines.

The Summit Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability. the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy, and other job-related training requirements as established by the Summit and within deadlines.

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