Administrative Assistant & Human Resources Coordinator

JK Executive Strategies is proud to partner with a residential construction and real estate development company in search of an Administrative Assistant & HR Coordinator to join their team!

This would be a service-oriented Administrative Assistant & HR Coordinator role to support the President while serving as the primary coordinator for the company's human resources and administrative functions. This individual will play a pivotal role in helping the organization operate efficiently by managing executive priorities, coordinating day-to-day business operations, and supporting employee lifecycle activities.

The ideal candidate thrives in a fast-paced, entrepreneurial environment where no two days are alike. They possess exceptional organizational skills, exercise sound judgment, maintain strict confidentiality, and enjoy helping others succeed. This position serves as a trusted business partner to leadership and works collaboratively with employees across all departments.

Essential Responsibilities

Administrative Support

• Provide comprehensive administrative support to the CEO & President.
• Manage calendars, meetings, travel arrangements, and scheduling priorities.
• Coordinate leadership meetings, agendas, and follow-up action items.
• Prepare presentations, reports, correspondence, and meeting materials.
• Screen communications and prioritize requests.
• Maintain confidential business records and executive files.
• Coordinate special projects and company initiatives.
• Serve as a liaison between executive leadership and internal/external stakeholders.

Human Resources & Payroll Coordination

• Coordinate recruitment activities, including job postings, candidate scheduling, and interview logistics.
• Manage payroll administration, including employee hour verification, benefit deductions, and payroll accuracy.
• Facilitate employee onboarding, orientation, and training coordination.
• Maintain personnel files, HR records, policies, and employee documentation while supporting compliance with employment laws and company policies.
• Assist with employee benefits enrollment, administration, and related communications.
• Coordinate employee recognition programs, engagement initiatives, and company events.
• Support performance review administration and related documentation.

Office Administration

• Manage day-to-day office operations.
• Coordinate office supplies, vendors, and facility needs.
• Organize company meetings, events, and celebrations.
• Assist with company communications.
• Coordinate company travel and accommodations.
• Maintain office procedures and administrative systems.
• Support document management and record retention.

Qualifications

Education

• Associate's or bachelor's degree in business administration, Human Resources, Communications, or related field preferred.

Experience

• Three to five years of progressively responsible executive administrative experience.
• Experience supporting senior executives.
• Human Resources experience strongly preferred.
• Experience coordinating multiple priorities in a fast-paced environment.
• Experience working in construction, professional services, or entrepreneurial businesses is preferred.

Knowledge & Technical Skills

• Strong Microsoft Office Suite skills, particularly Outlook, Excel, Word, and PowerPoint.
• Experience with HRIS and payroll systems preferred.
• Excellent written and verbal communication skills.
• Strong organizational and project management abilities.
• Ability to handle confidential information with discretion.
• Comfortable learning new technology and software platforms.

Professional Competencies

The successful candidate will demonstrate:

• Exceptional organizational skills
• Outstanding attention to detail
• Strong interpersonal and relationship-building abilities
• Professionalism and executive presence
• High degree of integrity and confidentiality
• Excellent judgment and problem-solving skills
• Initiative and self-direction
• Flexibility and adaptability
• Strong customer service orientation
• Ability to anticipate needs before they arise
• Positive, team-first attitude
• Ability to manage competing priorities under tight deadlines

Salary

• $70k - $80k/year

JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.