Temp EA

Executive Assistant

Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for an Executive Assistant, reporting to the SVP, Special Projects. We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team across Special Projects, National Security, Vast Satellites, and Marketing in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture. This role will serve as a highly trusted operational partner to a small group of executives, managing day-to-day logistics, enabling cross-functional coordination, and helping increase leadership effectiveness.

This will be a full-time, exempt position located in our Long Beach location.

Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements

Partner with multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.

Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement

Organize and execute on potential customer visits and tours to inspire and capture business

Help create white glove service for unique exceptional recruiting candidates on-site

Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available

Collaborate with other departments on projects as needed

Track and manage executive expenses and process reimbursements

3-5+ years of experience as an Executive Assistant to VP-level executives in both internal and external/partner/customer environments

• Advanced proficiency in Google Workspace and Slack
• Bachelor's Degree

Ability to effectively manage multiple projects and handle competing deadlines

Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem

Event and meeting planning

Excellent communication, both written and verbal

Strong organizational and time-management skills

Ability to be on site daily at our HQ in Long Beach

Willingness to work evenings and/or weekends to support critical mission milestones

Travel up to 10% of the year to support big industry events

Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast's ongoing commitment to providing high-quality meals for employees.

S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.