Administrative Professional (part-time or full-time)

Administrative Assistant
The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide. The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program. As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service. The library benefits local libraries and their patrons through its consulting services, grants, subsidies, training, and programming. Provide administrative support for ILS Program Manager Tasks include:
Supports Program Manager by managing their calendar and keeping them informed of significant and important tasks and activities requiring their review or action; Prepares agendas for meetings, notifies conferees, attends meetings, takes notes of significant parts of discussion, and prepares minutes.
Reviews the work of ILS staff for completeness to assure that input-output is in compliance with laws, rules, policies, procedures and standards.
Supports the hiring, recruitment, and onboarding for new employees.
Provide administrative support for the ILS Program Tasks include:
Facilitates and contributes to specialized projects including but not limited to grant work, special collections, reentry resources, branch programming, and outreach
Prepares purchase requests and orders supplies, publications, and other materials for branches with manager approval.
Provide administrative support to the ILS Admin Team Members Tasks include:
Contributes to project work, including but not limited to grant work, document management, special collections, reentry resources, and outreach.
Prepares purchase requests and orders supplies, publications, and other materials for branches with branch supervisor approval.
Coordinates the management of the online file repository with Institutional Librarians.
Two years of administrative support experience in any combination of the following: coordinating office operations, managing travel arrangement and payments, managing multiple calendars and projects, record keeping, bookkeeping, or budget monitoring, arranging payment for office expenses, planning and coordinating office and public events.
Ability to read and write English language.
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.
A bachelor's degree in business administration, public administration, or closely allied field.
Familiarity with SpringShare applications such as LibGuides and LibConnect.
Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification. At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. You may just be the ideal candidate this office needs.
WORKING CONDITIONS Serves both internal and external customers; This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE) and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.

Personal references will not be considered.
You must complete the supplemental questions at the end of this application. All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
The Office of the Secretary of State is an equal opportunity employer (EOE). Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call View phone number on click.appcast.io.
Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS).