Head of Business Operations - Remote

Business Operations Manager
44.13- $55.19 per hour; compensation will be based on education, experience, skills relevant to the role, and internal equity.
Hourly
Under general direction of the Rector and the Director of the Santa Clara Mission Cemetery (SCMC), the Business Operations Manager performs accounting and administrative work, including auditing, analyzing and verifying fiscal records and reports. This position serves the Santa Clara Jesuit Community and the SCMC. The Business Operations Manager requires the ability to communicate effectively, verbally and in writing, with employees, consultants and other University agencies. This position requires the ability to professionally deal with the public, on the phone and in person; prepare the Jesuit Community and SCMC annual budget; compiles financial information, processes journal entries for various accounts, reconciles accounts and creates reports using financial data. A good understanding and an awareness of the laws and regulations that apply to an accounting function are required to ensure compliance. Possess knowledge of the university’s financial systems. The incumbent is responsible for some of the administrative functions for the Jesuit Community. Successful performance of the work requires good working knowledge of accounting practices and procedures.
Maintain all budget and accounting records for the Jesuit Community and SCMC in QuickBooks online
Process accounts payable for Jesuit Community and SCMC
Maintain accounts payable filing system
Prepare bank deposits for Jesuit Community as needed
Bill long-term Jesuit Community guests
Prepare account analysis as requested by the Rector of SCMC Supervisor
Refine and keep Chart of Accounts for Jesuit Community and SCMC
Maintain a current fixed asset schedule for Jesuit Community and SCMC
Maintain, reconcile and prepare monthly journal entries for all investments for the Jesuit Community and SCMC
Monthly reconciliation to Workday Reports to monitor SCU expenses charged to the Community and SCMC
Perform monthly bank reconciliations for Jesuit Community and SCMC
Prepare monthly journal entries for Jesuit Community and SCMC
Run month end reports for Jesuit Community and SCMC as requested
Verify direct deposit of bi-weekly Jesuit salaries to the monthly bank statement and prepare related month end journal entries
Prepare monthly and quarterly sales tax reports to Board of Equalization
Work with SCMC Supervisor on accounting, year end and inventory procedures to ensure accuracy of data
Administrative responsibilities include:
Order and monitor office supplies
Assist Rector with Jesuit Grants and Scholarships
Work with Financial Aid and other SCU constituencies
Assist Jesuit Community members with issues related to medical and dental insurance and billing matters
Serve as backup in supervising front desk

• Collaborate on Jesuit Grant Applications
• Collaborate on maintaining office supplies and operations

Work closely with Director of SCMC to enhance current operations and optimize overall business performance. Monitor, measure and report on SCMC Financial issues, opportunities and development plans on a monthly/quarterly basis.
Includes evaluating short and long term staffing needs as well as current financial policies and long term strategic planning.
Oversee overall performance of SCMC Investment Portfolio. Serve as the primary HR liaison for the Jesuit Community, collaborating closely with Human Resources to ensure alignment with policies and practices.
Support the implementation of, and compliance with, university-wide and division-specific HR policies, procedures, and protocols, while ensuring fairness, consistency, and adherence across respective departments, including those related to independent contractors, honoraria, and personnel agreements.
Collaborate with HR on payroll issues and oversee student compensation processes for the Jesuit Community; Support managers with recruitment, hiring and onboarding logistics for staff and temporary employees. Manage employment contract review and ensure compliance with university standards for contract employees.
Serve as the first point of contact for personnel-related matters, including job postings, classification reviews, compensation, and disciplinary actions.
Develop and maintain organizational charts and staffing models for respective departments, proactively identify equity issues and consulting HR. Coordinate and support performance review processes and annual merit-based salary planning for respective department(s).
Manage and support a variety of confidential projects, events, and meetings on behalf of division leaders and campus initiatives.
Communicate timely HR updates, policy changes, and best practices to departments. Serve on the Human Resources Communication Committee and other university-wide committees as needed.
Would be responsible for mentoring, training and managing student employees.
Computer applications related to work
Strong knowledge of QuickBooks online required
Strong knowledge of Microsoft Excel required
Experience with WorkDay helpful but not required
Standard office practices and procedures
Maintaining accurate financial records and preparing clear and accurate reports for informational, auditing and operational use
Reconciling accounts, records, reports and journals
Preparing financial and/or auditor statements, schedules and reports
Reviewing and verifying accuracy of data
Maintaining accounting records for special accounts and projects
Making sound, independent judgments within established policies and procedures
Ability to prepare and present financial analyses and operational reports to senior leadership to support informed decision making
Ability to balance operational priorities with exceptional customer service in support of the institution’s mission
Bachelor’s Degree in accounting, business or related field required.
Minimum of five years experience in accounting-related or bookkeeping work required.
In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
Typical office environment.
Mostly indoor office environment with windows.

Telecommute
Santa Clara University is registered to do business in the following states: Employees approved to telecommute are required to perform their work within one of these states.
Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. Americans with Disabilities Act
Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at View email address on click.appcast.io or by phone at View phone number on click.appcast.io. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact View email address on click.appcast.io.