Front Desk Receptionist and Administration

Receptionist / Front Office AdministratorWe are seeking a friendly, professional, and organized Receptionist / Front Office Administrator to serve as the first point of contact for visitors, employees, vendors, and customers. In this role, you will help create a welcoming office environment while providing administrative support to ensure smooth day-to-day operations.This is not a high-volume call center or receptionist position. Instead, the focus is on maintaining a professional front office presence, delivering excellent customer service, and supporting basic office administration.ResponsibilitiesGreet and welcome visitors, employees, and guests in a professional mannerManage lobby traffic and direct visitors to the appropriate contact or departmentAnswer basic inquiries and provide assistance as neededDistribute incoming mail and organize documents and recordsScan, file, and maintain office documentationOrder and track office supplies as neededMaintain a clean, organized, and professional reception areaSupport general administrative tasks to assist office operationsRequired Qualifications1+ years of experience in a receptionist, administrative support, customer service, hospitality, retail, or similar customer-facing roleStrong interpersonal and communication skillsProfessional demeanor with a customer-focused attitudeBasic proficiency with Microsoft Office/Microsoft 365Experience using Outlook, Teams, and email communication toolsStrong organizational skills and attention to detailAbility to multitask and remain composed during busy periodsPreferred QualificationsExperience working in a front desk, office, hospitality, or corporate environmentExperience interacting with visitors, customers, vendors, and employeesInternship or administrative experience demonstrating strong communication and organizational skillsRecent graduates with relevant customer service or office experience are encouraged to applyWork EnvironmentFully onsite position in a professional office settingBusiness casual work environmentConsistent daytime schedule, Monday through FridayLow-volume reception area with occasional periods of increased visitor activityFrequent interaction with employees, customers, vendors, and guestsComprehensive onboarding and training providedWhy Join Us?This is a great opportunity for someone who enjoys working with people and wants to build experience in office administration and customer service. Job Type & Location: This is a Contract to Hire position based out of Carlsbad, CA.Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace Type: This is a fully onsite position in Carlsbad, CA.Application Deadline: This position is anticipated to close on Oct 1, 2026.Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.