Secretary - School

Secretary 3

The Secretary 3 will perform a variety of complex, specialized secretarial tasks requiring a high degree of maturity, tact, and judgement to maintain the confidential nature of sensitive information.

District Expectations: All district employees must:

Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.

Support the district's vision, mission, goals, and Strategic Plan.

Engage in civility, respect, and professionalism.

Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:

Inputs data processing entries, correspondence, articles, reports, manuals, forms, and minutes on general or technical subjects.

Serves as secretary at the larger unit or section level.

Composes moderately complex correspondence for supervisor's signature and determines necessity for dispatching other written information.

Opens and distributes mail; assembles material for use by supervisor. Prepares bulk mailings.

Answers inquiries requiring interpretation of organization policy and procedures.

Meets public; aids in filling out forms, questionnaires, and/or applications. Manages the registration of Digital Rights Managers from Florida School District for Florida-NIMAS.

Supervises a small number of employees.

Tracks inventory/purchase orders as directed. Manages the ordering and assignments of materials to braille transcribers for the Scholastic Book Program.

Prepares payroll, travel reports, etc. for department as directed.

Performs light accounting functions and maintains budget records.

Coordinates preparations for workshops, meetings, seminars.

Codes, classifies, posts, and consolidates information for involved reports; checks for required forms and number of copies.

Operates various general office machines, such as adding machines, copy machines, calculators, word processors, collators, decollators, call directories, or other telephone-related devices.

Maintains complete filing systems and records as required.

Performs basic computer skills, such as keyboarding, spreadsheets, and presentation software.

Performs any other duties as assigned. Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information: Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts. Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service. Job Knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively. Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality. Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.

Note: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age. The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

Hillsborough County Public Schools