Temp EA

School of Medicine Dean's Office

The Executive Assistant provides advanced administrative and operational support to senior leaders within the Dean's Office. This position serves as a trusted partner to executive leadership by independently managing complex calendars, coordinating high-priority initiatives, preparing confidential communications, and ensuring the efficient operation of the executive office.

Working with a high degree of independence, the Executive Assistant exercises sound judgment, discretion, and professionalism while interacting with faculty, department chairs, university leadership, healthcare partners, students, staff, and external stakeholders. This role requires exceptional organizational skills, the ability to manage competing priorities, and a proactive approach to supporting executive leadership in a fast-paced academic medicine environment.
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Provide advanced administrative and operational support to Dean's Office executive leadership.
Draft, edit, proofread, and manage confidential executive correspondence, reports, presentations, briefing materials, and other official communications.
Serve as a primary point of contact for executive leadership by triaging inquiries, responding to routine matters, and escalating sensitive issues as appropriate.
Coordinate executive meetings, leadership retreats, committee meetings, and high-profile events, including logistics, agendas, materials, technology, and follow-up.
Maintain confidential records, action-item tracking systems, and executive files while monitoring deadlines and ensuring timely completion of priorities.
Coordinate executive travel, purchasing, invoices, reimbursements, and other administrative processes in accordance with University policies.
Build collaborative relationships with faculty, staff, students, University leadership, healthcare partners, and external stakeholders while representing the Dean's Office professionally.
Support governance activities, strategic initiatives, special projects, and other operational priorities as assigned.
Provide cross-coverage for executive office functions to ensure continuity of operations.
Preferred Qualifications Experience supporting executive leadership in higher education, academic medicine, healthcare administration, or another complex organization.
Knowledge of University of Missouri administrative systems, policies, and procedures.
Experience coordinating executive meetings, governance activities, travel, purchasing, and expense processing.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
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Knowledge, Skills, and Abilities Exceptional organizational, time management, and project coordination skills.
Strong customer service and relationship-building skills. Shift

Monday - Friday
Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Salary Range: $19.25 - $34.87 hourly
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide Resume and cover letter.

As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at