Registrar - Part-Time Temporary Position

Job Type: Full-Time Permanent
Department: Leeward Community College
Registrar
Hiring Unit: Student Services
Location: Leeward Community College
Ful Time/Part Time: Full-Time
Temporary/Permanent: Permanent
Responsible for overseeing and managing all activities related to the admission of students, registration in credit courses, and the production and retention of academic records.

• *Manage the day-to-day operations of the Admissions & Records Office. overseeing office budgets and spending; overseeing and managing facilities and equipment; and ensuring effective and appropriate service to students, the campus community and the public. Troubleshoot problems and issues and receive, investigate and respond to complaints made about the office or the personnel.
• *Oversee all personnel-related matters, including hiring, training, supervising, managing and evaluating employees. Work with the Dean of Student Services to ensure the proper staffing arrangements of the Admissions & Records Office so that it is able to accomplish its work efficiently and effectively.
• *Oversee and manage all admissions-related activities, including but not limited to the formulation, deployment and use of the College's admission application; the assignment of residency according to state law and University policy; troubleshooting application/admission issues and communicating to students regarding their application status and outcomes. Oversee the office's engagement and participation in special admissions programs as needed to support campus, UHCC or UH system initiatives.
• *Serve as the campus's Residency Officer. Ensures the integrity of residency decisions and their compliance with University policy and state law. the transfer of prior credits earned into the institution and the application of them to students' transcripts. Create and apply systems to respond to student requests for official College verification such as attendance, graduation, etc. Design, apply, and test procedures to receive, generate, and deliver requests for academic records in an efficient and timely manner.
• *Oversee and manage the process for course registration. Design procedures to arrange for the registration of students in accordance with University and College policies. In concert with the University of Hawaii Community College system, schedule students to specific registration appointments and manage or assist in managing all other logistics related to course registration (e.g., determine when registration "carts" open, determine when course availability goes "live" for public viewing, etc.). Develop and apply College procedures to arrange for registration exceptions and corrections. In collaboration with UH System and Campus leadership and policies, oversee the campus process and procedures related to Participation Verification (PV) and grade reporting as required by federal law. perform administrative disenrollments of no show students; perform re-enrollments as needed and engage in all necessary communication to students, faculty, and administrative leadership related to this process.
• *and communicate to administration, campus stakeholders and/or students as necessary. Serve as the primary liaison with the State Certifying Office for VA Benefits. Ensure that campus practices align with the privacy standards dictated by the Family Educational Rights & Privacy Act (FERPA) and related University of Hawaii policies; provides training and advice to practitioners regarding best-practices around student record privacy as needed; steward employee access to student data; and steward the release of student information to outside parties.
• *Establish and implement procedures for the release of student information which conform to the federal government's FERPA, Health Insurance Portability and Accountability Act, and Hawai`i's Admin Rules Protection of Ed Rights and Privacy of Students. Participate in the development and revision of campus, UHCC and UH policies pertaining to student admission, records and/or anything related to the activities of the Admissions & Records Office. Ensure that all policies and procedures related to Admissions & Records are accurately represented in the College's catalog, on the College's website, etc.
• *Based on system-wide predetermined intervals each semester, arrange for the accurate transmission of student data to the National Student Clearinghouse. As the custodian of student educational records, design, initiate, test, and revise as necessary procedures which provide for the accurate recordkeeping and reporting functions within the student information system and within the student registration and degree audit system (i.e., Respond to annual audits of office servers regarding the secure storage and/or disposal of electronic records and files to maximize data security.
• *Serve as the Campus BANNER Security Officer. Review all campus faculty/staff requests for access to Banner, STAR, or other student information systems. Campus lead for BANNER's bi-annual audit of users to ensure proper access and data security.
• *Prepare and write the Office's annual ARPD, utilizing collected data for analysis, interpretation and plans for improvement.
• *Serve as a member of Student Services' Unit Head leadership team. Regularly collaborate with the other unit leaders to recognize and address issues; Serve on campus, UHCC and UH system committees. in creating policies and procedures to better standardize practices across the system, to address change or to better comply with University policy or state/federal laws; Possession of a baccalaureate degree in Education and 6 year(s) of progressively responsible professional experience with responsibilities for Student Services including Admissions & Records, Counseling & Advising and Financial Aid; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the Student Services area, including Admissions & Records, Counseling & Advising and Financial Aid. as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Student Services area including Admissions & Records, Counseling & Advising and Financial Aid.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to operate a personal computer and apply word processing software.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
• Thorough knowledge of University methods, practices, procedures of student admission, registration and records, policies and regulations.
• Proficiency with computer software applications in terms of data spreadsheets, presentations, and e-mail; familiarity with database applications.

Considerable knowledge and experience in the use of a computerized student information system.

• Extensive experience in admissions and records in a community college setting.
• Experience leading, directing and managing an office.

Application Submission : Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents . Documents include:

• Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of transcripts are acceptable; Academic record/grade summaries will NOT be accepted. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., Three letters of recommendation (optional) attesting to job performance and personal character.
• Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.

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Leeward Community College
Human Resources Office
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.