Administrative Professional --- IMMEDIATE NEED!!!

Free food & snacks
Operations
Reports To: Operations Manager
The Administrative Assistant (Operations) provides administrative and operational support to the Operations Manager while coordinating daily production activities for the Prep Team. This position is responsible for maintaining operational documentation, monitoring inventory, supporting regulatory compliance, preparing reports, and ensuring production records are complete and accurate. The Administrative Assistant serves as a key liaison between kitchen production, purchasing, inventory, quality assurance, and management to support the efficient preparation and delivery of meals to schools, senior nutrition programs, and other catering clients.

Administrative Support

Provide daily administrative support to the Operations Manager.
Create and distribute production worksheets, prep lists, and inventory reports.
Prepare spreadsheets, reports, and data for management review.
Assist with communication between Operations, Purchasing, Warehouse, and Production teams.
Monitor workflow and communicate production priorities established by the Operations Manager.
Assist with training new prep staff on company procedures and documentation.
Inventory Control

Monitor inventory levels of food products, packaging materials, and kitchen supplies.
Conduct daily, weekly, and monthly inventory counts.
Maintain accurate inventory records and investigate discrepancies.
Monitor product rotation using FIFO (First In, First Out) procedures.
Track waste, spoilage, and inventory variances.
Compliance & Quality Assurance

Maintain documentation required for HACCP, USDA, FDA, state, and local health regulations.
Ensure production records, temperature logs, sanitation logs, and receiving records are complete and accurate.
Monitor compliance with food safety, sanitation, and quality assurance procedures.
Assist during health inspections, client audits, and regulatory reviews.
Report food safety or compliance concerns to the Operations Manager immediately.
Support continuous improvement initiatives within the Operations Department.
Perform additional administrative and operational duties as assigned.