FULL-TIME ADMINISTRATIVE PROFESSIONAL

The Executive Assistant is to perform duties providing executive and administrative support to the Regional Directors, working within the limits of standard or accepted practice. Must have advanced Excel skills, strong Word, Power Point and Outlook skills, as well as public speaking skills in small groups. Must represent our company brand in every interaction.

Provide executive and administrative support to the Regional Directors.
Assist with telephone and email communications, manage calendars, organize and route email and other communications.
Maintain and update Outlook contacts database utilizing the Connect system for Board contacts.
Arrange and/or organize meetings and events, including telephone conferences, webinars, presentations and trainings.
Prepare presentations and copy materials necessary prior to meetings and arrange required equipment and logistics.
Assisted sited teams with special events, scheduling, etc.
Prepare any range of presentations, correspondence, documents and management reports to oversee CAM performance.
Track various results and create proposals, tables, spreadsheets, charts, or other documents related to data compiled.
Keep Regional Director on track with their NPS, Customer Review plans, contract renewals, and top ten accounts.
Maintain Price PSF schedules and market analyses.
Maintain Top Account Relationship Plans
Assist in the training of new managers on company systems and onboarding.
Assist in preparation of course plans from company training modules.
May require occasional attendance at evening meetings.
Make travel arrangements including reservations for flights, hotels, and other related requirements.
Input and process department payroll, as needed.
Think critically and consult, where needed, to ensure quality towards work and projects.
Support the region with other administrative projects and related duties.
Associate degree in Business or related field from an accredited college or university and three to five years administrative experience; Bachelor's Degree in related field from an accredited college or university preferred.
Strong administrative background Excellent customer service skills.
Bi-lingual in English and Spanish preferred-not required.
Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, and Outlook.
Ability to work with highly sensitive or confidential information.
This position works under usual office conditions.
The employee is required to work at a personal computer as well as be on the phone for extended periods of time.
The incumbent must be able to work extended and flexible hours and weekends as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Schedule: Monday-Friday 8:30am – 5:00pm

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. we will respond in accordance with Local Law 144, within 30 days.