FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant III

***This recruitment may close without further notice depending on the number of applications received. Applicants are encouraged to apply as soon as possible***

Governors Technology Office (GTO) seeks a highly skilled Administrative Assistant III to provide comprehensive administrative and fiscal support for the Network Services Unit. This role is essential for managing budget accounts, purchases, travel coordination, vehicle maintenance, inventory, and site maintenance costs, while ensuring efficient recordkeeping and compliance. The incumbent will coordinate travel arrangements and reimbursements, maintain financial records, and oversee documentation related to vehicle and communication site maintenance. Strong proficiency in Microsoft Office Suite (Word, Excel, Visio, Teams, Outlook, PowerPoint) is required, along with excellent organizational, communication, and analytical skills. This position is central to operations within Network Services, supporting critical IT functions and ensuring seamless administrative processes.

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education (NSHE). composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information; reception; duplicating and distributing materials; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; Intermediate to advanced experience in Microsoft Excel is required.

Receive, review, approve or deny applications and requests for program services; Coordinate communications between the manager and other professional and administrative staff both within and outside the work unit; provide explanations regarding established policies and procedures. Supervise a unit of lower level administrative support personnel who perform duties representative of the Administrative Assistant II level; plan, organize and oversee the activities and operations of the office or unit; train and evaluate the performance of assigned personnel. Prepare reports which summarize financial and statistical information related to the work unit's budget, accounts, activities, program clientele and operations; assist with budget development by compiling information to support projected expenditures in specific areas such as operating costs, travel costs and staff development. Create spreadsheets including formulas to organize, display and summarize data, facilitate analysis and identify interrelationships; Maintain and monitor financial and statistical information related to agency accounts, travel, licenses, bonding, grants, programs and activities, revenues and expenses; ensure data is current, complete and accurate; Review documents prepared by others for program compliance; authorize and approve documents within assigned parameters. Develop, design, install and maintain multiple Web pages and/or Web sites of significant size, scope and complexity; monitor Web site performance and overall integrity; prepare, implement and enforce Web site administrator procedures; provide Web site maintenance, repair and recovery; develop backup and recovery documents. Compose documents and materials including correspondence, memoranda, reports, charts and other items in support of program and agency operations; provide and explain information including applicable rules, regulations, guidelines, policies and procedures; distribute materials to concerned parties according to established distribution lists or on an as-needed basis. Research information from a variety of internal and external sources including the Internet for projects which may include unique purchases; identify sources of information and communicate with vendors and others concerning technical aspects of the project/purchase; Working knowledge of: functions and operation of an administrative office; operation and use of word processing, spreadsheet, database management and other associated business software. General knowledge of: principles of supervision and training if applicable to the assignment. Ability to: interpret and apply complex rules, regulations, policies and procedures to specific problems and situations; receive inquiries and resolve complaints from staff and program clientele; coordinate a variety of projects and assignments; assist agency staff in resolving computer hardware and software related problems and malfunctions, if applicable to the assignment.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).

Holidays: 12 paid holidays per year.

Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. No Nevada state income tax.

Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January..................