Head of Project Management

Summary

Plans, directs, and coordinates activities of designated project to ensure goals and objectives of project are accomplished within prescribed time frame and funding parameters.

Essential Duties and Responsibilities

Meets with potential clients, prepares RFP (Request for Proposal) packages, and participates in project interviews; reviews project proposal plan to determine time frame, funding limitations, procedures for accomplishing project, staffing requirements, and allotment of available resources to various phases or project.

Coordinates pre‑construction phase of the project including conceptual and schematic budgeting and final bid out; directs design coordination including design team selection, defines scope of work; coordinates and schedules design team meetings and progress, value engineering and constructability studies and reviews plans. Assembles members of organization (supervisory, clerical, engineering, and other workers) at start of project.

Prepares monitors and tracks design/permit budget and design contract, prepares invoices and budget change orders to submit to client.

Establishes work plan/staffing for each phase of project; arranges for recruitment or assignment of project personnel; confers with staff to outline work plan, assign duties, responsibilities, and scope of authority; provides technical advice to resolve problems.

Prepares and executes owner contracts, subcontracts and purchase orders; works closely with Accounting Department to set up projects, review invoices, job cost updates and costs to complete reports.

Prepares project reports for management and clients; reviews status reports prepared by project personnel and modifies schedules or plans as required.

Coordinates project activities with activities of government regulatory or other governmental agencies.

Orders procurement of tools and materials to be delivered at specified times to conform to work schedules.

Confers with and directs supervisory personnel and subcontractors engaged in planning and executing work procedures, interpreting specifications and coordinating various phases of construction to prevent delays. Confers with supervisory and engineering personnel and inspectors and suppliers of tools and materials to resolve construction problems and improve construction methods.

Inspects work in progress to ensure that workmanship conforms to specifications and the adherence to construction schedules; prepares or reviews reports on progress, materials used and costs, and adjusts work schedules as indicated by report.

Coordinates project close‑out including preparing list of closeout documents, reviewing as‑built drawings and transcribing them to a clean record set, working with superintendent as needed to ensure final inspections are completed and Certificate of Occupancy are issued; reviews budget and prepares final change order for client and/or subcontractors and prepares final job cost report.

Other duties may be assigned.

Qualifications and Competencies

Following are multiple criteria essential to meeting the requirements of the position. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Education and Pertinent Experience

Bachelor's degree (B. A.) from four‑year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Understanding of elements of commercial construction and skilled trades.

Understanding of in design/build or design/assist delivery, construction management.

Thorough understanding of construction documents, specs, schedule and budgeting/estimating.

Safety: OSHA 10‑HR Certification, CPR/First Aid Certified, Fall Protection and Scaffolding Certifications.

Comprehensive knowledge and understanding of Building codes and ADA requirements.

Familiarity of Storm Water Pollution Prevention (SWPP).

An ability to schedule, drive production, and a "can do" attitude while demonstrating a professional work ethic is essential.

Interested in continuous improvement, both in teaching/mentoring others and being mentored.

A wide degree of creativity and latitude is required.

Professional, detail oriented, methodical and organized.

Certificates, Licenses, Registrations

Current valid unrestricted California Driver’s License required. Must be insurable and have clean Motor Vehicle Report. Certificate of insurance required when using personal vehicle for company business.

Competency

Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem setting situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables.

Language & Communication Skills: Clear and concise written and verbal communication skills. Speaks clearly and persuasively. Listens and gets clarification. Responds well to questions. Participates in meetings. Writes clearly and informatively. Edits work for spelling and grammar. Presents numerical data effectively. Ability to read and comprehend instructions, correspondence, and memos. Ability to effectively present information in one‑on‑one and small group situations. Maintains confidentiality. Listens to others without interrupting. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Leadership Skills: Exhibits confidence in self and others; inspires and motivates others to perform well; fosters quality focus in others; improves processes, products and services; effectively influences actions and opinions of others. Contributes to build a positive team spirit; delegates work assignments; includes staff in planning, decision‑making, facilitating and process improvement. Sets expectations and monitors delegated activities; develops workable implementation plans. Communicates changes effectively. Prioritizes and plans work activities; uses time efficiently; plans additional resources; organizes or schedules other people and their tasks; develops realistic action plans. Ensures work responsibilities are covered when employees are absent.

Quality Management: Designs work flows and procedures; modifies designs as needed. Develops strategies to achieve organizational goals. Exhibits sound and accurate judgment; includes appropriate people in decision‑making process. Understands business implications of decisions; aligns work with strategic goals. Looks for ways to improve and promote quality. Meets productivity standards; strives to increase productivity.

Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Prioritization Skills: Prioritize workload when presented with multiple tasks; manage time to meet deadlines and process all work in a timely fashion.

Interpersonal Skills: Interact effectively with diverse personalities (employees, clients, etc.).

Computer Skills: Proficiency with smart phone/tablet, and computer software, including Microsoft Windows 8/8.1 MS Office Suite (Outlook, Word, and Excel), MS Project, BlueBeam, and Evernote.

Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.

Physical Requirements

The employee must regularly lift and or move up to 10 pounds and occasionally lift or move up to 50 pounds.

Ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction.

Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.

Drive a vehicle.

Working Environment

While performing the duties of this job, the employee regularly works on‑site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock.

The noise in these work environments is usually moderate to very loud.

The employee will be exposed to chemicals used in the performance of duties.

THIS IS NOT A REMOTE POSITION

#J-18808-Ljbffr