Front Desk Receptionist (Hourly, Full-Time)

Join a Team of Difference Makers
Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.

We are seeking a professional, organized, and personable Receptionist to join our Merrillville, INoffice. This is a full-time, front desk position offering a competitive salary, full benefits, and the opportunity to play a key role in maintaining a welcoming and professional environment for visitors, clients, and staff.

This position is ideal for a detail-oriented administrative professional with excellent communication and multitasking skills , particularly those with experience in a legal or professional services setting .

Key Responsibilities

Greet and assist visitors and clients in a courteous and professional manner

Answer and route incoming calls using a multi-line phone system; take and relay messages as needed

Manage daily mail and package deliveries, including logging and distributing items

Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution

Update and maintain staff extension list and conference room calendar

Organize and manage the front desk area and ensure conference rooms are clean and stocked

Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance

Provide general administrative support and assist in scheduling meetings and conference calls

Perform other clerical duties as assigned to support office efficiency

Qualifications

1-2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred

High School Diploma or equivalent required

Familiarity with multi-line phone systems

Strong communication skills, both verbal and written

Proficiency in Microsoft Office applications , including Outlook and Excel

Excellent organizational and time management abilities

Ability to work independently and exercise sound judgment

Physical Requirements
This role involves extended periods of sitting and frequent use of computers and office equipment. Occasional walking, bending, lifting (up to 20 lbs.), and standing may be required.

Work Environment
The position is located in a professional office environment with occasional variations in temperature and interruptions throughout the workday.

Compensation & Benefits

Competitive hourly wage commensurate with experience

Comprehensive benefits package , including:

Medical, dental, and vision insurance

Employer-paid life and short-term disability insurance

Generous 401(k) match

Paid vacation and holidays

The employer is an Equal Opportunity Employer.

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