Head of Project Management

Compensation and Benefits

Compensation range: $77,085.75 - $89,000 Annually

Employee Benefits:

15 days of PTO

9 Paid holidays

Medical/Dental/Vision Insurance

401k + Employer Match

Paid Parental Leave

Wellness App with reimbursement of up to $500 per year

Profit Sharing

One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Position Summary

Location: NorthBay, CA (on-site projects)

Hours: Day Shift, Monday - Friday

Project Manager functions as the primary contact for projects by managing moderate to large‑scale projects from beginning to completion, with an emphasis on cost‑effectiveness and customer service. Works to ensure smooth workflow and completion of the project, while interfacing with internal departments, clients, and other professionals.

Essential Responsibilities

Act as main point of contact for the customer for all project communications during the project process

Develop work plan, schedules, and logistics, and organize deliveries based on overall project parameters, project schedule and scope, and customer goals

Serve as single point of contact and coordinate with all third party firms (Architecture & Design firms, contractors, cabling vendors, building managers, electricians, and other trades, client’s facility managers, and IT groups, movers, etc)

Maintain detailed project documentation of key project decisions and customer/project requests/revisions

Provide timely and formal written communication throughout projects and disseminate all critical information to clients and project teams

Review plans and specifications for accuracy, completeness, and correctness, and correct product application prior to order placement

Plan and supervise product delivery and installation, including performance of work, installation administration, and timeliness of task completion

Conduct final walk through with required parties, develop and resolve open issues/punch list, and complete project close out documentation

Assist in establishing fees and producing professional, accurate quotations that protect the profit margin. Manages project hours to budgeted hours to ensure project profitability

Qualifications

Education/Experience

Bachelor’s Degree from a four year college or university, 2-4 years related experience and/or training; or equivalent combination or education and experience.

Knowledge/Skills/Abilities

Knowledge of interior construction, interior design, moves and relocations, truck, furniture manufacturing and shipping, building management and current workplace issues

Knowledge of all aspects of contract furniture management, including; account management, project management, order preparation and management, installation, relocations, storage management and contract furniture administration

General understanding of furniture product utilization, including architectural integration with the ability to manage small to medium projects

Very good product and technical knowledge, including applicable building codes, correct product applications, custom applications and pricing, price estimating and solicitation, and electricity and cabling requirements

Ability to read blueprints, conduct field verifications, site measurements and furniture/site surveys

Very good project estimation and budget management skills

Must be extremely organized, with good time management skills and the ability to work independently with minimal guidance

Must be able to analyze and problem solve, even with significant ambiguity

Excellent verbal and written communication skills

Proficient in Microsoft office (Word, Excel and PowerPoint), Microsoft Project and PlanGrid or similar

Dedication and commitment to promote diversity, multiculturalism and inclusion in all work activities

Collaborate in diverse teams to foster productive outcomes

Physical Requirements

Seeing, color perception, hearing/listening, clear speech, hand and finger dexterity, and ability to move distances within and between warehouses/offices, ability to get to project sites

Working Environment

Regularly works with others face to face, over the phone and through email. Generally works in an office environment with moderate noise. Nature of work may require working off hours and significant time spent (50%) out of the office. Periodically works outside and may work around moving objects, dust and dirt.

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