Temporary Inventory and administrative position

La Cheim has been providing a robust continuum of care for over 50 years to help vulnerable and marginalized children, adolescents, and adults. Our non-public school, community mental health center, therapeutic behavioral services program, and Short-Term Residential Treatment Program offer educational and mental health services throughout Alameda and Contra Costa County.

Our team is made up of teachers, art therapists, counselors, psychiatrists, psychologists, RNs, social workers, MFTs, and mentors, all known for their caliber and compassion. They create life-changing experiences for those they serve. By joining La Cheim, you will be part of a supportive community driven by an inspirational mission. Employees benefit from competitive benefits, ongoing training, wellness opportunities, and meaningful opportunities for growth and advancement.

The Administrative Assistant supports the daily operations of La Cheim School by providing administrative, operational, and program support services. Responsibilities include serving as a primary point of contact for students, families, treatment team members, and community partners; managing office and food service supplies; preparing and serving student lunches; assisting with reports, meetings, field trips, and school events; and ensuring accurate recordkeeping and confidentiality in accordance with agency policies and regulations. Previous experience in administrative support roles preferred.

• Previous experience with youth, particularly underserved populations, or in a school setting preferred.
• Commitment to maintaining confidentiality and upholding regulatory standards.
• Intermediate-level skills in MS Office (including Excel, Word, Microsoft TEAMS, and Outlook).
• Must have a valid Clear California Driver’s License, proof of insurance, validated car registration, and reliable transportation to and from work.
• Bilingual Spanish preferred but not required.

• Balancing – up to 0 hours; repetitive use of feet – up to 0 hours
• Repetitive use of hands – up to 0 hours
• Fine dexterity - either hand up to 1 hour, not continuously Auditory and visual acuity – 8 hours within normal limits and maybe with glasses, contact lenses or hearing aids.
• Driving cars and vans; Exposure to uneven concrete and blacktop
• Exposure to emotionally disturbed students who may be physically and verbally violent and require safe physical management.
• Frequent exposure to office equipment.

• Maintain food inventory and monitor supply levels.
• Purchase groceries, food service items, office supplies, and program materials using agency-approved procedures.
• Assist Associate Director of Educational Program in event planning, holiday meal planning and graduation.
• Support the day-to-day operations of the school site by responding to greeting visitors, phone calls, e-mails from parents, members of student’s treatment teams and community partners, including setting up meetings, intakes as appropriate.
• Respond to inquiries from visitors, parents, student’s treatment team, and community partners.
• Manage daily calls at the school with efficiency and professionalism.
• Assist with maintaining and coordinating required fire, health, licensing, and California Department of Education documentation.
• Maintain and order office supplies and equipment to ensure non-interruption in workflow for staff and students.
• Maintain meticulous student data and service logs in accordance with state regulations.
• Maintain a well-organized filing system to ensure easy access to important documents.
• Scan, upload, and archive documents in Microsoft TEAMS and other designated systems.
• Submit food allowance and petty cash documentation accurately and on time.
• Assist in coordinating engaging monthly Field Trips for enriching experiences.

• Complete all required trainings, including online trainings, Pro-ACT, Food Manager Certification, and other agency-mandated trainings.
• Coordinate with facility staff and vendors to ensure supplies, equipment, and orders are maintained.
• Employees are expected to be flexible and responsive to changes in the scope of duties.