FULL-TIME ADMINISTRATIVE PROFESSIONAL

The Administrative Assistant provides administrative and clerical support to ensure efficient office operations and effective communication across departments. This position assists with scheduling, document management, customer service, and general office coordination while maintaining professionalism and organizational efficiency.
Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
Answer and direct phone calls, emails, and other correspondence in a professional manner.
Prepare, organize, and maintain documents, reports, and filing systems.
Assist with data entry, recordkeeping, and maintaining accurate office information.
Coordinate office supplies, equipment, and general administrative needs.
Support meeting preparation, including agendas, materials, and meeting notes.
Assist with travel arrangements, expense reports, and departmental coordination as needed.
Greet visitors, clients, and vendors while providing excellent customer service.
Maintain confidentiality of company records, employee information, and business operations.
Collaborate with team members to support daily office functions and special projects.
Strong organizational and time-management skills with attention to detail and accuracy.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong customer service and problem-solving abilities.
Basic knowledge of office administrative procedures and equipment.
English speaking, reading, and writing preferred, and required where necessary to perform job duties.
Spanish speaking preferred.
High school diploma or GED required; high school diploma or equivalent required; associate degree or administrative experience preferred.
Ability to work overtime, modified schedules, or occasional weekends as business needs require.
Work in a typical office environment, sitting at a desk and performing prolonged computer work, with occasional standing, walking, bending, and reaching.
Maintain dependable transportation and consistent, reliable attendance to meet customer service and operational needs.
Ability to exercise sound judgment and make independent decisions within established company policies and procedures.
Communicate in person, by phone, and electronically, including on a tablet, smartphone, and other office technology.
Travel as required to support project and operational needs.
Perform all work on-site and in person; Candidates must be authorized to work in the United States on a full-time basis without current or future need for employer sponsorship.

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.
Company Paid Life Insurance
Choice of Medical Coverage including Prescription and Short Term Disability Plans
Choice of Dental and Vision Coverage
Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
Auto and Home Insurance Discount Programs

Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.

Disability Accommodation
IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at View phone number on click.appcast.io or any IES office to request assistance.
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