Administrative Assistant - Athletics

Athletic Department Office Clerk

Organize and manage the routine work activities of the athletic department office and provide clerical services to the department head and other staff members.

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Help with paying the officials, purchasing supplies and inputting purchase orders.
2. Selling tickets, handing out and collecting money from different campuses.
3. Finding ticket workers and assigning them to games.
4. Working home events for both High Schools.
5. Assist with banquet coordination and athletic department awards.
6. Assist with booster club certification meetings and athletic department meetings.
7. Update departmental handbooks, and the collection, posting, and keeping records for students' membership fees.
8. Assist in the record keeping and policies of the assigned UIL athletic district.

Qualifications:

Education/Certification High school diploma or GED

Special Knowledge/Skills

• Proficient skills in keyboarding, word processing, and file maintenance Effective communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing
• Basic math skills

Supervisory Responsibilities: None.

Equipment Used: Personal computer, typewriter, printer, calculator, copier, and fax machine.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Experience: Three years secretarial experience, preferably in a public education environment