Head of Finance (Remote)

The Finance Director manages the business office and all related functions, including budgeting, accounting, payroll, human resources processes, and financial reporting. This position works closely with the Executive Director (ED) to support organizational operations, staffing, and compliance.

BUSINESS MANAGEMENT

Supervise Finance Department staff and conduct annual evaluation and goal setting for the Finance Clerk.

Maintain banking and financial institution relationships; serve as the organizational point of contact.

Works with ED and Executive Assistant to oversee tenant leases, rental agreements, rental records, and communication of tenant information.

HUMAN RESOURCES & PAYROLL

Oversee HR processes related to hiring, onboarding, leave management, payroll, benefits administration, and separations.

Ensure secure storage and organization of all HR and payroll files.

Develop and maintain fiscal year budgets for all programs and organizational operations, in collaboration with the ED.

Prepare budget projections, amendments, and financial insights for leadership.

ACCOUNTING & FINANCIAL MANAGEMENT

Manage all accounting functions, including cash management, journal entries, month-end reconciliation, capital assets, and year-end closeout.

Ensure compliance with accounting standards, audits, grant requirements, and state reporting.

Maintain accurate digital and paper financial files and ensure secure storage of all financial documents.

Invoice school systems and process receipts, grants, and drawdowns.

Prepare and submit all required federal, state, and GaDOE financial, payroll, and audit-related reports.

Provide monthly financial reports to the Board of Control and reports requested by the ED and leadership team.

Ensure accurate and timely submission of recurring required data (e.g., SHBP, DOAA, SAO, CPI, DOL, IRS, Census Bureau).

______________________________Director of Business/Finance

Finance & HR Procedures

Contact representative for Southern States Insurance for workers’ compensation, property, liability, and cyber coverage.

Provide documentation for Worker’s Compensation Audit.

Process monthly payroll, leave requests, and FMLA documentation.

Provide insurance carriers salary/payroll info for claims.

Enter budgets into PC Genesis or Consolidated Application.

Create/submit remote capture deposits and positive pay files.

Monitor GaDOE chart of accounts and update codes.

Balance all funds for year-end, enter receivables, assets, and accruals.

Create and maintain fiscal-year accounting files.

Submit quarterly invoices (GOSA grants).

Submit monthly SHBP audit documents.

Submit annual DOAA reports (CS1, Immigration, NPC, SEFA, TIGA).

Submit SAO reports (lease data, reconciliation, year-end forms).

Update and submit Risk Assessment/Control Environment.