Full-Time Bookkeeper (Accounting)

Job Type: Full Time

Division: Finance

Department: General Accounting

The purpose of this classification is to perform specialized accounting and administrative work for assigned accounting functions including revenue processing, capital assets and/ or grant management. Work involves preparing and processing budgetary, accounting, financial and statistical records; reconciling accounting transactions; maintaining and balancing accounting ledgers reviewing and analyzing financial transactions; providing assistance to department staff; and preparing records, reports and summaries regarding assigned fiscal operations.

Plans and implements daily operational tasks for assigned specialized accounting functions such as revenue processing, capital assets, grant management and other accounting or auditing functions. Establishes effective working relationships with internal and external parties and provides information and assistance regarding program policies and procedures.

Prepares and processes documents for assigned accounting or auditing functions (i.e. customer invoices and internal billing documents for County services, receipts for incoming payments and revenues, budget amendments, journal entries, etc.) ensures accuracy, completeness, appropriate coding, etc. Compiles data and prepares reports of activities such as grant reporting summaries, reports of budget deviations, revenue and sales reports, revenues

and expenditures reports aging or exceptions reports, statistical analysis, etc. Prepares other ad hoc queries and analysis as assigned.

Reconciles accounting transactions and documentation, bank statements and the general ledger for assigned accounts and/or accounting functions.

Participates in the preparation of financial statements in accordance with Generally Accepted Accounting Principles, the annual budget book and other financial reporting as assigned. Compiles supporting documentation and prepares work papers for audit performed by external auditors.

Responds to questions, complaints and requests for information pertaining to accounting transactions.

Audits transactions for compliance with applicable ordinances, rules and agreements; Maintains automated and manual files for assigned programs, including databases, spreadsheets, correspondence, regulatory references, and financial records. Retrieves data for reports and/or records.

May be assigned the responsibility for creating and maintaining master data such as cost centers, general ledger codes, project numbers and customers in the financial system in accordance with established guidelines and the uniform chart of accounts.

Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

The Collier Clerk values the team building benefits of regular in-person onsite collaboration.

Associates degree from an accredited college or university with course work emphasis in accounting, business, or related field and one years of accounting and/or fiscal experience. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted for the education or experience requirement.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. Working knowledge of Windows, Excel, Word and Outlook.

Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Writing Aptitude: Requires the ability to construct grammatically correct reports, emails, letters and other documents including both formal and informal correspondence free of errors.

may include ability to perform mathematical operations with fractions; CDs, DVDs, and computer databases. carrying, pushing and/or pulling of objects and materials of light weight (5-25 pounds). Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. May require audits of outside assets or locations requiring exposure to Florida environment. Routinely works inside in an office environment. Work may routinely require site or field visits including construction areas.

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